Volunteer Services Assistant (CP)

• Provide administrative support in the development and organization of a shared supervision toolkit including formatting templates compiling resources and maintaining version control to ensure accessibility and consistency across teams.
• Support the implementation of a Monitoring and Evaluation (M&E) framework by assisting with data collection entry and tracking related to key performance indicators (KPIs) such as volunteer recruitment retention engagement and impact.
• Maintain and update tracking tools (e.g. spreadsheets dashboards) to support ongoing monitoring of VSS performance metrics and generate basic reports for internal use.
• Assist in the coordination and development of a centralized SharePoint page including uploading resources organizing folders updating content and ensuring materials (policies tools training resources) are current and accessible.
• Work closely with the Volunteer Services team to ensure documentation templates and resources are consistently applied and properly stored within shared systems.
• Provide administrative and logistical support for training sessions workshops and meetings related to supervision practices and VSS initiatives (e.g. scheduling sending invitations tracking attendance distributing materials and feedback forms).
• Support data management by updating volunteer and student records in the departments database and ensuring accuracy and completeness of information.
• Assist with general administrative coordination across VSS initiatives including document preparation meeting notes and follow-ups on action items.
• Perform other related administrative tasks as required.

• Diploma or Degree in Social Services & Administration or any other related field
• Demonstrated administrative or customer relations skills.

• Proven proficiency in computer skills including MS Office Suite comfortable using online platforms and with conducting internet research Proven proficiency in computer skills with knowledge of MS Office and internet research.
• Strong organizational/planning skills.
• Strong time management skills and ability to communicate clearly with clients from diverse cultural backgrounds.

• Be between 15 and 30 years of age at the beginning of the employment period*;
• Be a Canadian citizen permanent resident or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity please advise our People & Culture representatives at of the accommodation measures required. Information received relating to accommodation will be addressed confidentially.

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