Executive Assistant

Together we are Trusted to Serve Scotland.

Its not every job where you make a difference for the people of Scotland. But its whats behind every job here.

Our work keeps Scotlands water flowing from source to tap and from sink to your bit by joining our team as an Executive Assistant supporting our People Director and Director of Customer Service

Are you a master at juggling tasks and priorities Were looking for the ultimate multi-tasker to excel in a dynamic role that demands exceptional organisational and communication skills.

Youll have the flexibility to work on a hybrid basis with a mix of remote and in-office work between the Scottish Water offices particularly to our Edinburgh office in Fairmilehead and our Head office in Stepps near Glasgow.

What youll do

In this important role youll be responsible for efficiently managing Directors emails optimising their time coordinating meetings and travel and handling all forms of communication with finesse.

Highly organised and self-motivated youll thrive in creating and distributing agendas coordinating meeting materials and working sensitively with a range of stakeholders.

Your broad skill set will shine as you take on tasks like preparing presentations for executive leadership and managing team events. Building strong relationships with both internal and external stakeholders will come naturally.

Were looking for someone with excellent organisational and people skills who can work both collaboratively and independently and whos confident in identifying and initiating this fast-paced environment your talents will truly make a difference.

What youll need

To thrive here youll bring a strong background and wealth of experience in managing complex and busy diaries. Your excellent organisational skills will ensure that tasks and responsibilities are smoothly co-ordinated. Youll also be great at communicating with key stakeholders being able to build effective relationships and ensure strong collaboration.

Your proven ability to handle sensitive and confidential information with the utmost trust and discretion will be essential. Advanced proficiency in Microsoft Office will provide the tools you need to succeed and make a real impact in this role.

Were looking for someone who is ready to deliver exceptional customer service that truly stands out. Youll be someone who exercises sound judgment and can confidently make independent decisions using your initiative to go above and beyond.

Maintaining strict confidentiality is non-negotiable as it underscores the trust and responsibility involved in handling sensitive information. Strong oral and written communication skills will round out your ability to interact clearly and effectively in various professional contexts.

Character is important to us. Across the whole of Scottish Water we look for people who are Bold Responsible Inspiring and Caring. (And you can expect these characteristics to make an appearance in your interview with us.)

Looking out for you

While the work we do is important we know its not the only thing that matters. Thats why we make sure you have everything you need to find a good work-life balance.

Youll get plenty of time to recharge with 38 days of holiday every year (including public holidays). And you can even buy five more if you need a little extra time. You can also take paid time off to volunteer in your community.

When it comes to major life events we have family-friendly policies around adoption maternity and parental leave. And for the everyday We embrace flexible working.

For your future theres our pension (the know-what-youll-get-when-you-retire kind) as well as life assurance.

As for some nice extras You can expect an annual company bonus. Not to mention access to SW Splash handy rewards that can save you money on holidays bills and shopping.

The not-so-small print

This role will be a Grade 5. If youre new to Scottish Water youll join us on a starting salary of 32650. Performance-driven pay progression would then allow you to move through the range to a maximum of 38610.

If youre interested in this role or know someone else who might be - well be accepting applications until midnight on Monday 4th May.

Indicative date for interview is Tuesday 12th May

We operate Balanced Hybrid working at Scottish Water and we encourage people to work half their time in a Scottish Water location.

Job offers at Scottish Water are conditional and will be confirmed on completion of our pre-employment screening e.g. referencing criminal record checks license checks etc. Screening is conducted on our behalf by a third party and must be completed before your start date. Dont worry - well only start these checks once youve accepted an offer.

A few final things worth knowing

Research shows that some people avoid applying for jobs unless they can meet every single criteria. If youre interested in this job but dont tick all the boxes apply anyway! We hardly ever hire people who can do every part of a job from Day One. Everyone has a learning curve. So dont rule yourself out!

Let us know if there are any changes we can make to our recruitment process to help you perform at your best. Lots of our people have disabilities or neurodiverse conditions (including some of our recruiters!). Were also aware that some people might be experiencing temporary challenges because of life events like menopause. Were very used to making adjustments so please dont be afraid to ask.

As part of our commitment to developing a flourishing Scotland its important that all our employees are Scottish taxpayers. If you join us your home address will need to be in Scotland. If you dont already live here youll need to commit to moving here within your first three months.

Please note Scottish Water takes the safety health and wellbeing of our employees colleagues and customers very seriously and as such you may be subject to Drug & Alcohol testing in line with our policy.

Finally (finally!) candidates who havent submitted an application in the last 12 months will have their records removed from our recruitment database. You wont need to do anything. Your data will be automatically deleted.

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