PMO – Legal Technology Transformation

Job Title: PMO Legal Technology Transformation
Location: New York City NY (Hybrid)

Job Summary:

We are seeking an experienced PMO professional to drive governance planning and execution oversight for global legal technology transformation initiatives. This role will partner closely with Legal Technology Specialists legal stakeholders IT teams and leadership to ensure structured delivery of legal tech programs including Contract Lifecycle Management (CLM) Document Management Systems (DMS) workflow automation and AI-enabled legal solutions.

The PMO will play a critical role in program planning tracking risk management stakeholder communication and ensuring alignment across multiple workstreams within the legal transformation agenda.

Key Responsibilities:

Program Governance & Planning

• Establish and manage program governance frameworks for legal tech transformation initiatives.
• Develop and maintain detailed program plans timelines milestones and dependencies across workstreams (CLM DMS AI integrations).
• Define and track KPIs OKRs and success metrics for legal transformation programs.

Execution Oversight & Delivery Management

• Drive end-to-end program tracking ensuring timely delivery of milestones and alignment with strategic objectives.
• Coordinate with Legal Technology Specialists to ensure smooth transition from process design (AS-IS / TO-BE) to implementation.
• Monitor progress across multiple parallel initiatives and proactively address delays or bottlenecks.

Stakeholder Management & Communication

• Act as a central coordination point between legal IT compliance procurement and external vendors.
• Prepare and present regular program updates dashboards and executive reports to senior leadership.
• Facilitate steering committee meetings status reviews and decision-making forums.

Risk Issue & Dependency Management

• Identify track and mitigate program risks issues and interdependencies across workstreams.
• Ensure proper escalation mechanisms and resolution strategies are in place.
• Maintain RAID (Risks Assumptions Issues Dependencies) logs.

Financial & Resource Management

• Track program budgets forecasts and actuals for legal tech initiatives.
• Ensure optimal allocation and utilization of resources across projects.
• Support vendor management contract tracking and commercial governance.

Process Standardization & Documentation

• Define and enforce PMO standards templates and best practices across the program.
• Maintain comprehensive program documentation including plans reports governance artifacts and playbooks.
• Ensure alignment with organizational PMO and compliance standards.

Change Management & Adoption

• Support change management planning including communication strategies training coordination and adoption tracking.
• Work closely with business stakeholders to ensure smooth rollout and user adoption of new legal tech platforms.

Tooling & Reporting

• Leverage project management and reporting tools (e.g. Jira MS Project Smartsheet Power BI) for tracking and insights.
• Build dashboards to provide real-time visibility into program health risks and outcomes.

Required Skills & Qualifications:

• 8 12 years of experience in PMO program management or transformation roles preferably in Legal Tech Financial Services or Enterprise Technology.
• Proven experience managing large-scale transformation programs involving multiple stakeholders and systems.
• Strong understanding of project/program management methodologies (Agile Waterfall Hybrid).
• Experience managing technology implementation programs (CLM DMS workflow tools or enterprise platforms).
• Excellent stakeholder management and communication skills including executive-level reporting.
• Strong analytical and problem-solving abilities with attention to detail.
• Experience in risk management financial tracking and governance frameworks.
• Proficiency in PM tools such as Jira MS Project Smartsheet or similar.

Preferred Qualifications:

• Experience supporting legal tech or legal operations transformation programs.
• Familiarity with tools such as CLM platforms (Icertis Agiloft ContractPodAI) DMS (iManage NetDocuments) and workflow tools (ServiceNow Power Automate).
• Exposure to AI-driven transformation initiatives or digital transformation programs.
• PMP PRINCE2 or Agile/Scrum certifications.

Nice to Have:

• Experience in Private Equity Asset Management or financial services environments.
• Understanding of legal lifecycle processes and how they intersect with enterprise systems (ERP CRM).
• Exposure to global delivery models and distributed teams.

What We Offer:

• Opportunity to lead governance for high-impact global legal transformation initiatives.
• Exposure to cutting-edge legal technology automation and AI-driven solutions.
• Collaborative cross-functional work environment with global stakeholders.
• Flexible working environment with significant leadership visibility.