Executive Administration Contracts

Job Title: Executive Administration - Contracts

Job Code: 36724

Job Location: Palm Bay FL

Job Schedule: 9/80 (Every other Friday off)

Job Description:

L3Harris Technologies is seeking an experienced Executive Administrator to support the Vice President Contracts for Space and Mission Systems. The ideal candidate will excel in complexity anticipate needs and operate with discretion urgency and precision while being a collaborative partner.

Essential Functions:

Executive Support:
Optimize complex calendars proactively resolving conflicts and discerning executive priorities with sound judgment
Coordinate sophisticated travel arrangements including international itineraries that may require visa processing and security protocols
Prepare comprehensive meeting materials agendas and briefing documents
Process expense reports with accuracy and timeliness

Project Coordination & Execution:
Track action items and deliverables across multiple initiatives
Support cross-functional alignment on key projects and deadlines
Coordinate events meetings and strategic planning sessions
Proactively identify potential roadblocks and escalate appropriately

Cross-Functional Partnership:
Collaborate with a team of executive administrators across the organization to ensure seamless support
Coordinate across multiple business segments and functional areas
Build and maintain a network across the organization

Organizational Intelligence:
Maintain awareness of organizational changes priorities and strategic initiatives
Support communication plans to ensure team alignment and information flow
Serve as a trusted resource for organizational knowledge and navigation
Anticipate downstream impacts of decisions and proactively address them

Operational Excellence:
Support general office operations including supply ordering and administrative coverage
Contribute to continuous improvement of administrative processes and systems

Qualifications:

Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience; Or 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related experience
5 years supporting C-suite or VP-level executives in a corporate environment
Ability to obtain and maintain a DoD Secret clearance

Preferred Additional Skills:

Bachelors degree
Advanced proficiency in MS Office Suite (Outlook Excel PowerPoint)
Experience in aerospace defense or government contracting environments
Familiarity with contract lifecycle procurement processes or program management
Experience in fast-paced matrixed organizations
Exceptional communication and organizational skills with meticulous attention to detail
Ability to exercise discretion maintain confidentiality and handle sensitive information
Professional presence and confidence to interact effectively across all organizational levels
Self-directed work style with the ability to prioritize and deliver against deadlines with minimal supervision
Demonstrated experience arranging complex international travel with optimized itineraries
Track record of implementing process improvements that increased executive effectiveness