Open Jobs Senior Executive, HR Operations [12 Months Contract]

At Sephora beauty is about feeling seen valued and empowered individually and collectively. It is connecting deeply with others celebrating diversity and inclusivity unlocking your potential and making a difference every day. Together we belong to something beautiful.

Sephora SEAs omni channel business spans over 8 countries (Australia India Indonesia Malaysia New Zealand Singapore Thailand and the Philippines) with 100 stores and boasts some global flagships such as ION and Raffles City in Singapore F88 in Kuala Lumpur and Pitt Street in Sydney. Sephora SEA is experiencing rapid growth in the region with new store openings and business channels (i.e. Click and collect and marketplace).

The Opportunity

We are hiring a 12-month contract to support end-to-end payroll operations and HR administration for Sephora based in Singapore. You will partner closely with payroll vendors Finance and key stakeholders to ensure accurate compliant and timely payroll delivery across Singapore and the Philippines population.

Key Responsibilities

• Manage monthly payroll processing for Singapore/regional entities in partnership with an external payroll vendor including data preparation validations and payroll output checks in HR systems.
• Coordinate Philippines payroll processing with an external payroll vendor ensuring accurate inputs compliance and timely completion.
• Partner with Retail stakeholders to validate time & attendance allowances and commissions for payroll cut-offs.
• Administer leave processing and accruals; support annual income reporting/tax filing (where applicable).
• Support benefits administration (including flexi benefits) and ensure invoices are processed accurately and on time.
• Maintain accurate employee records and support employee lifecycle administration (onboarding/offboarding letters claims reporting).
• Support audits reporting and continuous process improvements; maintain SOPs for business continuity.
• Deliver to strict monthly payroll timelines agreed internally and with payroll vendors.

What we are looking for

• Proven HR Operations experience with strong hands-on payroll exposure (Singapore payroll essential; Philippines payroll exposure a plus).
• Experience working with payroll vendors; familiarity with different payroll systems is advantageous.
• High maturity and discretionable to manage highly confidential information with integrity.
• Strong attention to detail and a curious questioning mindset to validate data and flag anomalies early.
• Strong stakeholder management skills; comfortable working with outcome-based expectations and tight timelines.

Here you will find:

• Community in which authenticity is embraced and the strength of our differences fuels our collective spirit.
• Culture of empowerment learning & growth that offers you the tools space and opportunity to learn innovate and lead.
• Work that brings fulfilment from delighting clients every day to inspiring our industry at large every action makes a difference.

It is in the Sephora DNA to champion a world of inspiration and inclusion where everyone can celebrate their beauty. You can be yourself because you are what sets us apart. Join us and belong to something beautiful.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment hiring training advancement or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.