HR Services Specialist (with Polish)

We are looking for an HR Services Specialist (with Polish) who as a key member of the HR team will take ownership of the end-to-end administrative employee lifecycle ensuring a smooth and high-quality HR experience for employees across all departments and levels. The successful candidate will be the go-to partner for accurate timely and service-oriented HR administration supporting both employees and line managers in day-to-day HR matters.

Working closely with HR Business Partners and HR Managers will help deliver consistent compliant and people-focused HR services contributing to a positive employee experience from onboarding through to offboarding.

More about the role:

• Handle HR-related administrative queries from employees and line managers
• Collaborate with HR BP / HR Manager to manage the full administrative employee lifecycle
• Issue and process employment contracts register employees for various insurances and enter data into the HR system (SuccessFactors / SAP)
• Coordinate onboarding modules and support new hire integration
• Enter and maintain personnel data changes in the global HR system (SuccessFactors / SAP)
• Ensure data quality in HR systems and forward payroll-relevant data to payroll on time
• Issue and process employment contract amendments changes in function internal transfers changes in working hours promotions unpaid leave retirements births changes in civil status etc.
• Process employee entries and exits in close collaboration with other departments (e.g. IT facilities) and line managers
• Monitor employment-related documentation including job descriptions and issue relevant agreements (e.g. training confidentiality sideline employment)
• Assist with various personnel life-changing events in close collaboration with HR BP / HR Manager
• Advise and counsel line managers employees and HR colleagues on HR directives policies procedures and systems; handle queries in Polish and English
• Support annual corporate processes such as appraisal salary and bonus review and Long-Term Incentive Plan
• Provide second-level support for HR systems including the time recording system (Atoss)
• Ensure monthly payroll preparations are ready for Payroll
• Handle transfer and termination formalities: issue reference letters process exits in the HR system in close collaboration with other departments HR BPs / HR Managers and line managers
• Liaise with governmental authorities and administrations
• Support local HR projects and continuous improvement of HR processes and services

More about you:

• Education in Human Resources or similar field
• At least 2 years of experience in polish HR administration in an international environment with a strong understanding of the employee lifecycle
• Very good understanding of HR processes and systems (SAP SuccessFactors) with up-to-date HR knowledge
• Proficient in Polish and English
• Strong team player with excellent communication skills high customer orientation and service mindset
• Very good MS Office skills (especially Excel)
• Knowledge of Polish labour law

Nice to have

• Experience in payroll administration is a plus
• Proficiency in Hungarian language

More about what we offer :

As one of the worlds leading hearing care providers headquartered in Switzerland were committed to building an inclusive culture. We want to create an environment where you can balance a successful career with your commitments and interests outside of work through our flexible hybrid working model. We offer a wide range of training opportunities for both your professional and personal development and there are exceptional growth opportunities with individual development plans.