Communications Coordinator, Events

Union: Non-union
Number of vacancies: 1
New or Replacement Position: New
Site: Toronto General Hospital (travel to other UHN sites as needed)
Department: Communications & Brand Strategy
Reports to: Manager Events & Engagement
Salary Range: $58578 - $87867 per annum
Hours: 37.5 hours per week (including evenings & weekends as needed)
Status: Permanent Full-Time
Closing Date: May 12 2026

Position Summary

The Communications Coordinator Events supports the planning coordination and delivery of UHNs internal events and brand experiences that bring the organizations values to life and strengthen a united TeamUHN.  Working closely with the Manager Events and Engagement this role plays a key part in executing engaging highquality events both inperson and virtual that foster connection pride and a culture of excellence across the organization.

The Coordinator provides handson logistical and operational support across the full event lifecycle including scheduling vendor coordination communications asset management and onsite or virtual event support. With strong attention to detail and a collaborative mindset the role helps ensure that every event is delivered smoothly consistently and in alignment with UHNs brand standards. This position is wellsuited for a proactive highly organized detail-oriented creative and resourceful individual who is eager to grow their experience in events engagement and brand activation. By supporting enterprisewide events and initiatives the Coordinator contributes to creating meaningful experiences where TeamUHN stakeholders feel valued connected and inspired while helping build the foundation of an events centre of excellence at UHN.   

Duties 

• Support end-to-end event planning and execution including logistics timelines run-of-show documents and post-event wrap-up  
• Coordinate in-person virtual and hybrid event logistics including venue setup registration AV accessibility and attendee flow 
• Provide on-site and virtual support including performing light physical tasks for setup troubleshooting and teardown to ensure events run smoothly and on schedule  
• Collaborate with internal stakeholders and external vendors to align on requirements timelines and deliverables  
• Manage vendor-related processes including onboarding contracts purchase requests and invoicing  
• Act as a primary point of contact during events resolving issues and ensuring a seamless attendee experience  
• Support brand activations and ensure consistent application of brand standards across all event materials and environments  
• Assist with event communications including invitations registration tracking attendee management and speaker support materials  
• Maintain event documentation budgets and reporting including post-event evaluations feedback collection and continuous improvement initiatives 

Qualifications :

• Post-secondary education in communications public relations event management marketing hospitality or a related field. 
• 13 years of experience supporting events engagement initiatives or brand activations preferably in a healthcare academic publicsector or large organizational setting 
• Strong administrative skills with advanced proficiency in Microsoft 365 (Word Excel PowerPoint and Forms) considered a strong asset. 
• Strong organizational skills with the ability to manage multiple events and tasks simultaneously. 
• High attention to detail to ensure accuracy across schedules communications materials and onsite execution. 
• Ability to be resourceful remain calm flexible and solution oriented in fast paced or live event environments. 
• Comfortable performing hands-on tasks such as setting up spaces managing materials and supporting speakers or attendees. 
• Strong teamwork skills and the ability to follow direction while proactively identifying needs or issues. 

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time