Planning and Operations Administration Assistant Pipelines

Based at our bulk fuel storage facility in Newport Victoria your duties will include:

• General administrative support.
• Invoicing and reconciliation.
• Letter preparation correspondence and responses.
• Mail coordination and mail-outs.
• Accurate record keeping and document management.

Qualifications :

About you:

To succeed in this role you will bring:

• A solid administrative background that may include (not mandatory) sectors such as property management town planning land or real estate management or major utility and infrastructure organisations in a compliance role (e.g. telecommunications gas electricity roads or rail).
• Outstanding organisational skills with the ability to manage multiple priorities and maintain detailed accurate records.
• Excellent written and verbal communication skills with the confidence to explain requirements clearly and professionally.
• Experience working with external stakeholders and maintaining positive working relationships.
• A process-oriented mindset and strong attention to detail.
• The ability to engage with stakeholders across different locations.
• The capability to work autonomously prioritise effectively and adapt to a dynamic work environment.

This is a great opportunity to contribute to a critical operational function while enjoying the flexibility of part-time work in a supportive and professional team environment.

Additional Information :

About Viva Energy 

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people trust in their positive intentions and empower everyone to amplify their voice across the business. We value inclusion because thats how we get the best outcomes. 

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.  

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

At Viva Energy Australia we believe flexibility is the new normal. We are open to flexibility options including hybrid part-time job-share and flexibility in start and finish times. We are happy to explore what this could look like for you during the recruitment process. 

Please note: This role is being sourced through VIVA Energy Australia therefore we will not be accepting applications via external recruitment agencies.

Only applications from candidates holding full working rights for employment in Australia will be considered.

Applications close Wednesday 20 May 2026

Remote Work :

No

Employment Type :

Part-time