Office Manager

Allwyn Group is a multi-national lottery operator with a market-leading presence in Austria the Czech Republic UK Greece Cyprus Italy and USA. Allwyn became the operator of the UK National Lottery in February 2024.

Over the next two years we are embarking on an ambitious journey to revolutionise the global lottery category. This is a once-in-a-lifetime opportunity for people from within and outside the lottery and entertainment industry to join us and play a part in accelerating Allwyns growth.

Allwyn is looking for an experienced Office Manager who will be responsible for ensuring smooth and efficient operation of the office and maintaining a productive and positive work environment. This role involves overseeing daily office operations managing office supplies coordinating maintenance and repairs and ensuring compliance with health and safety regulations.

What will you do:

Office Operations:

• Oversee the daily operations of the office ensuring efficiency and smooth reception operations.
• Manage office supplies and inventory ensuring availability and replenishment.
• Coordinate maintenance and repairs for office equipment and facilities.
• Oversee meeting room management and access badges for employees and external visitors.
• Ensure health safety and building regulations are met.

Vendor lease & Contract management:

• Act as the business owner for lease and sublease contracts.
• Manage officerelated vendors service providers and contracts.
• Coordinate recharges and re-invoicing with Finance and external partners.
• Maintain lease and sublease documentation and a tracker of contract terms expiry dates and cost splits.

Team Management and Supervision:

• Lead and support a small team ensuring clear direction coordination and effective day-to-day operations.
• Ensure high-quality administrative and executive support across the business.
• Coordinate workloads provide feedback and conduct performance reviews.

Onboarding and Health & Safety:

• Support onboarding of new employees including seating arrangements office introduction and familiarization with office and building guidelines.
• Ensure health safety and emergency standards are met.

Budget event & cross department collaboration:

• Manage office-related budget and assist with budgeting and financial planning for office operations.
• Organize and coordinate internal events and team-building activities.
• Oversee logistical aspects of event planning including catering room arrangements and equipment requirements.
• Work closely with People & Culture and IT team to keep the workplace running smoothly.

What do you need to succeed

• Bachelors degree in Business Administration Management or a related field.
• 5 years of relevant hands-on experience as an Office Manager Administrative Manager or in a similar role within a complex business environment.
• Strong organizational and time-management skills with a hands-on mindset.
• Experience with vendors contracts facilities and office budgets.
• Good understanding with health and safety regulations and best practices.
• Proficiency in MS Office (Word Excel PowerPoint).
• Excellent communication and interpersonal skills.
• Adaptable and proactive in handling new challenges.
• High level of integrity and confidentiality.
• Positive attitude and team-oriented mindset.
• Fluent in German and English is required.

What do we offer:

• Stable job in a collaborative modern and international team culture
• Competitive salary annual performance-based bonus
• 25 days of vacation
• Company events (health days number of sports events sponsored by Allwyn)
• Udemy e-learning platform unlimited license
• Work equipment: Company Laptop Company mobile phone SIM Card & package of mobile data also for personal use
• Luzern office is located in the centre on Mühlenplatz

Does this opportunity sound exciting to you Then we would love to hear from you!

For more information please do not hesitate to contact Nikola Trúchlá.