Document Control Manager

Description

• Serve as the subject matter expert (SME) for Electronic Document Management System (EDMS) document control platforms (e.g. ACC SharePoint ISO Core platform) ensuring proper configuration governance and utilization.
• Establish implement and maintain document control systems for all historical incoming and outgoing documents across assigned projects and operational functions.
• Ensure document accuracy completeness and compliance with company standards and production requirements.
• Manage document version control revision tracking and archival processes to ensure full traceability across the document lifecycle.
• Independently manage day-to-day document control activities including data entry document routing and record maintenance.

• Own the development authorship and continuous improvement of controlled documents including SOPs workflows and process documentation.
• Collaborate with cross-functional departments and SMEs to ensure documentation reflects current business practices and operational standards.
• Evaluate existing policies procedures workflows and systems to identify improvement opportunities and implement best practices.
• Standardize document control processes across projects and departments to ensure consistency and scalability.

• Coordinate and administer document control activities for assigned projects including document intake distribution tracking and storage.
• Track the lifecycle of project documentation including design documents RFIs submittals and revisions.
• Ensure timely processing distribution and retrieval of documents to support project execution and stakeholder needs.
• Maintain organized and accessible records to support audits compliance requirements and operational transparency.

• Partner with functional leaders to create and deploy training materials aligned with document control processes and system updates.
• Train project teams and new users on document control systems and best practices.
• Provide coaching and support to leaders and team members to drive adoption compliance and long-term sustainability of document control processes.
• Support organizational change initiatives related to process improvements and system implementations.

• Establish and monitor KPIs related to document control performance including process adoption compliance rates and system utilization.
• Provide regular reporting and analysis to leadership identifying trends risks and improvement opportunities.
• Drive continuous improvement initiatives focused on efficiency accuracy and alignment across document management processes.

• 5 years of experience in document control processing documentation change management or compliance tracking.
• Strong writing and analytical skills with the ability to develop clear structured workflows SOPs and technical documentation.
• Experience managing document control systems and processes in a complex or matrixed environment.
• Proven ability to lead cross-functional process improvements and drive change adoption.
• Experience reviewing documents for accuracy completeness and compliance with established standards.
• Proficiency with Autodesk Construction Cloud (ACC) SharePoint industry-standard EDMS platforms and Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent communication and interpersonal skills with the ability to work effectively across all levels of the organization.
• Demonstrated ability to navigate resistance and support teams through change.

• Experience with ERP/MRP and ISO systems.
• Experience in manufacturing construction or mission-critical environment.
• Experience serving as a system administrator for platforms such as ACC or similar tools.
• Bachelors degree in a related field or equivalent experience.
• Strong understanding of technical documentation and industry terminology.

• Process Ownership Takes full accountability for developing maintaining and improving document control systems and standards.
• Attention to Detail Ensures high levels of accuracy consistency and compliance across all documentation.
• Change Leadership Effectively drives adoption of new processes and systems across diverse stakeholder groups.
• Analytical Thinking Uses data and KPIs to identify gaps and drive continuous improvement.
• Collaboration Builds strong partnerships with engineering operations project management and support teams.
• Communication Clearly conveys complex information through well-structured documentation and effective interpersonal engagement.
• Adaptability Thrives in a dynamic fast-paced manufacturing environment with evolving priorities and processes.

• The Document Control Manager will primarily work in an office and project-based environment with regular interaction across departments including sales operations engineering and manufacturing. This role requires strong collaboration and consistent engagement with stakeholders to ensure effective document management practices.

• Safety: Our unmatched culture of safety is our foremost core value guiding everything we do each day:Health Safety & Environmental
• Awards: Whether in Construction Manufacturing Fabrication or Service RK Industries is highly recognized and accredited throughout the industry:Accreditations & Recognition
• Benefits: RK Industries offers competitive benefits to support your growth and well-being:Benefits & Rewards
• Philanthropy: RK Industries not only builds our community through our projects but also invests in it by supporting local services for over a decade through the RK Foundation:RK Foundation
• Development: Through RK University we provide hands-on training and development opportunities that empower employees to advance their careers and grow within the company to include leadership and technical learning opportunities we well as our accredited apprentice program:RK University&RK Apprenticeship Program

Applications are accepted on an ongoing basis.

RK Industries LLC is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or any other status protected by applicable law