Project Controls Coordinator

Project Controls Coordinator

Position Summary

The Project Controls Coordinator supports construction projects from proposal through closeout by managing project documentation systems alignment and administrative controls. This role does not directly manage projects but ensures the processes financial tracking and compliance systems are accurate organized and aligned to help deliver projects safely on time and within budget.

Key Responsibilities

Project Documentation & Systems Management

• Set up and maintain complete accurate project records and directories

• Support contract preparation execution and filing

• Maintain data integrity and alignment across Procore Sage and CRM systems

• Monitor project task lists and ensure documentation readiness at handoff

• Coordinate project kick-off meetings and reporting support

Change Management & Cost Controls

• Maintain change order logs (pending approved rejected)

• Ensure proper documentation cost breakdowns and schedule impacts are recorded

• Provide visibility to Project Management on change status and risk exposure

Billing Compliance & Financial Support

• Coordinate with Purchasing and Accounting to align commitments and financial records

• Track insurance bonding subcontractor qualifications and compliance documentation

Team Coordination & Communication

• Serve as an administrative liaison between Project Management Accounting Operations and Field teams

• Coordinate warranty/service kick-offs and project closeout activities

• Maintain professional communication with clients subcontractors and vendors

Continuous Improvement

• Support process improvements documentation standards and system workflows

• Participate in project wrap-ups and lessons-learned sessions

• Assist with onboarding and training related to project controls systems

Qualifications

• 5 years of experience in construction administration or project coordination (or equivalent combination of education and experience)