Accounts Executive – Procurement Admin & MIS

Key Responsibilities

Procurement Data Management

• Maintain and periodically validate supplier master data including payment terms and delivery conditions
  
• Ensure accuracy and consistency of procurement data in ERP systems
  

MIS Reporting & Monitoring

• Prepare and circulate weekly MIS reports for purchase orders aged over 60 days
  
• Follow up with concerned buyers to ensure timely closure and control
  
• Generate periodic reports to track procurement performance and highlight key insights
  

Financial Planning & Coordination

• Prepare weekly and monthly fund planning reports
  
• Coordinate with the Purchase Head and Accounts team to finalize payment allocations
  
• Support effective cash flow planning related to procurement activities
  

Performance Tracking & Escalation

• Review Balanced Scorecard (BSC) action plans and escalate deviations or delays
  
• Monitor On-Time Delivery (OTD) performance through system reports (e.g. Zoho)
  
• Track corrective actions and ensure timely resolution of issues
  

Process Review & Compliance

• Review Purchase Requisition Review (PRR) activities and escalate exceptions
  
• Ensure adherence to procurement processes and internal controls
  

Accounts & Documentation Support

• Assist the Accounts team in availing export and import incentive schemes
  
• Coordinate and obtain required documentation for financial and statutory benefits
  

Administrative & Coordination Support

• Provide administrative and operational support to the Purchase Head
  
• Coordinate with procurement accounts and internal teams for seamless workflow
  

Requirements

• degree from a recognized university
  
• 35 years of experience in accounting MIS or procurement support roles
  
• Strong proficiency in MS Excel and reporting tools
  
• Familiarity with ERP systems (Zoho SAP Odoo Oracle etc.)
  
• Good analytical coordination and communication skills
  
• Strong attention to detail and ability to manage multiple tasks