Department: Department of Obstetrics and Gynecology Division of Gynecologic Oncology
Job Title: Administrative Assistant I
Working Title: New Patient Scheduler
Position #: Requisition #:39745
Job Summary:
In the Department of Obstetrics and Gynecology Division of Gynecologic Oncology we are one of the largest group of physicians dedicated to womens cancer care in the Rocky Mountain region and in the United States with an unsurpassed surgical and medical expertise. Our group of 13 gynecologic oncologists 2 physician assistants and advanced pelvic surgeons offer state of the art surgical interventions cutting edge chemotherapy we have done more HIPEC cases than anyone in the country and a vast array of clinical trials to best tailor treatment to your individual needs.We currently have an opening for a New Patient Scheduler.
The individual in this position will function as the liaison between the patient and the providers for all non-clinical issues including scheduling office visits and procedures within the clinics communicating pre-appointment instructions and appointment confirmations obtaining records and pathology slides and insurance verifications as necessary. The New Patient Scheduler will NOT disseminate any clinical information such as diagnosis test results or post care instructions.
They must be able to analyze the facultys availability when scheduling patients for new patient visits.Must understand the length of time needed for a particular visit type and schedule patient appropriately.They must be able to identify conflicts in these schedules review them with the appropriate physician and resolve them in a timely manner.
This position interacts with patients faculty scheduling staff research staff clinic staff hospital and department administration and insurance representatives daily in providing support for scheduling appointments and surgeries.This position may also support some administrative needs of assigned providers.This position will work under the direction of the Gynecologic Oncology Scheduling Supervisor.
Supervision Received: This position will report to the Scheduling Supervisor
Supervision Exercised: This position will not have any direct reports
Duties:
95% Scheduling Support
Assist with registering and scheduling new Gynecologic Oncology patients at our main campus and satellite locations.
Assist with procuring new patient medical records in a timely manner.
Collaborate with clinical care team to determine appropriate scheduling and specialty care.
Review the Gynecologic Oncology referral workqueue each day and schedule patients from this list according to the Cancer Center protocol.
Route correspondence to referring physicians and other appropriate care providers.
Ensure insurance authorizations are obtained for new patient consultations prior to scheduled appointment.
Shared maintenance of the Gynecologic Oncology clinic master schedule.
Share in answering incoming telephone calls from patients and referring physicians.
Potential to assist with scheduling Gynecologic Oncology OR cases as directed by clinic nursing staff and physicians.
Assist with scheduling return patient visits and gathering medical records for satellite locations.
5% Administrative Support
Provide administrative support to Gynecologic Oncology faculty as needed.
Perform broad range of high-level administrative duties as requested
This individual may be required to assist out of town patients with information regarding hotel accommodations.
This individual may need to request approval from the Cancer Center Medical Director for an indigent patient and communicate this information to the patient or referring physician
Work Location:
This role is primarily in person 3-5 days per week on the Anschutz Medical Campus with an option to work 0-2 days per week remotely while remaining available as needed for in-person meetings.
Why Join Us:
The University of Colorado Gynecologic Oncology is a womens health oncology practice dedicated to treating curing and providing support for reproductive cancers. As the only National Comprehensive Cancer Network in the rocky mountain region CUs Gynecologic Oncology group provides patients with the highest level of expertise available delivered in compassionate and individualized care.
The Gynecologic Oncology team at CU is the largest board-certified gynecologic oncology team in Colorado and also serves as part of the larger University of Colorado Department of Obstetrics and Gynecology. With access to an intensive care unit cutting-edge equipment and facilities as well as multiple teams of subspecialists in female health we can address even the most complex cases.
US News & World Report named University of Colorado Gynecologic Oncology high performing in the area of Ovarian Cancer Surgery and Uterine Cancer Surgery in their Best Hospitals report.
Why work for the University
We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability Life Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage.
Qualifications:
Minimum Qualifications:
One (1) year of relevant experience in an occupation related to the work assigned to this position
Substitution: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
EPIC experience.
MS Office experience.
Bilingual Spanish-speaking.
Understanding of HIPAA practices and patient confidentiality.
Experience with appointment scheduling and insurance verification.
Two (2) years or more of administrative experience in a health-care setting.
Knowledge Skills and Abilities:
Ability to maintain a positive attitude with clients employees and management.
Ability to work quickly individually and as part of a team.
Ability to read analyze and interpret policies documents and regulations.
Must be detail-orientated and maintain excellent organizational skills.
Must be tech savvy (ability to understand apply and benefit from technology).
Ability to effectively communicate at all levels including physicians leadership and staff.
Ability to work within large complex healthcare systems.
Ability to attest to computer proficiency and learn new computer applications.
Ability to keyboard/type write legibly and accurately record information.
Ability to analyze and interpret data.
Ability to organize workflow with particular focus on tracking patient care and improving patient flow.
Effectively copes with fast-paced environment and typical job stressors.
Ability to deal calmly and courteously with people.
Ability to follow oral and written instructions and established procedures.
Ability to multitask efficiently and effectively while maintaining quality control standards.
Ability to maintain accuracy consistency and confidentiality.
Demonstrates personal integrity honesty and sincerity at all times.
Ability to perform basic filing office procedures and word processing.
Ability to adhere to all policies and procedures including but not limited to standards for safety attendance punctuality and personal appearance.
How to Apply:
For full consideration please submit the following document(s):
A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
Curriculum vitae / Resume
Three to five professional references including name address phone number (mobile number if appropriate) and email address.
Questions should be directed to: Kelly Dallenbach at
Screening of Applications Begins:
Immediately and continues until position is filled.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $39520-$44896
The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.
CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.
University of Colorado Anschutz Medical CampusDepartment: Department of Obstetrics and Gynecology Division of Gynecologic OncologyJob Title: Administrative Assistant IWorking Title: New Patient SchedulerPosition #: Requisition #:39745Job Summary:In the Department of Obstetrics and Gynecology Divis...
University of Colorado Anschutz Medical Campus
Department: Department of Obstetrics and Gynecology Division of Gynecologic Oncology
Job Title: Administrative Assistant I
Working Title: New Patient Scheduler
Position #: Requisition #:39745
Job Summary:
In the Department of Obstetrics and Gynecology Division of Gynecologic Oncology we are one of the largest group of physicians dedicated to womens cancer care in the Rocky Mountain region and in the United States with an unsurpassed surgical and medical expertise. Our group of 13 gynecologic oncologists 2 physician assistants and advanced pelvic surgeons offer state of the art surgical interventions cutting edge chemotherapy we have done more HIPEC cases than anyone in the country and a vast array of clinical trials to best tailor treatment to your individual needs.We currently have an opening for a New Patient Scheduler.
The individual in this position will function as the liaison between the patient and the providers for all non-clinical issues including scheduling office visits and procedures within the clinics communicating pre-appointment instructions and appointment confirmations obtaining records and pathology slides and insurance verifications as necessary. The New Patient Scheduler will NOT disseminate any clinical information such as diagnosis test results or post care instructions.
They must be able to analyze the facultys availability when scheduling patients for new patient visits.Must understand the length of time needed for a particular visit type and schedule patient appropriately.They must be able to identify conflicts in these schedules review them with the appropriate physician and resolve them in a timely manner.
This position interacts with patients faculty scheduling staff research staff clinic staff hospital and department administration and insurance representatives daily in providing support for scheduling appointments and surgeries.This position may also support some administrative needs of assigned providers.This position will work under the direction of the Gynecologic Oncology Scheduling Supervisor.
Supervision Received: This position will report to the Scheduling Supervisor
Supervision Exercised: This position will not have any direct reports
Duties:
95% Scheduling Support
Assist with registering and scheduling new Gynecologic Oncology patients at our main campus and satellite locations.
Assist with procuring new patient medical records in a timely manner.
Collaborate with clinical care team to determine appropriate scheduling and specialty care.
Review the Gynecologic Oncology referral workqueue each day and schedule patients from this list according to the Cancer Center protocol.
Route correspondence to referring physicians and other appropriate care providers.
Ensure insurance authorizations are obtained for new patient consultations prior to scheduled appointment.
Shared maintenance of the Gynecologic Oncology clinic master schedule.
Share in answering incoming telephone calls from patients and referring physicians.
Potential to assist with scheduling Gynecologic Oncology OR cases as directed by clinic nursing staff and physicians.
Assist with scheduling return patient visits and gathering medical records for satellite locations.
5% Administrative Support
Provide administrative support to Gynecologic Oncology faculty as needed.
Perform broad range of high-level administrative duties as requested
This individual may be required to assist out of town patients with information regarding hotel accommodations.
This individual may need to request approval from the Cancer Center Medical Director for an indigent patient and communicate this information to the patient or referring physician
Work Location:
This role is primarily in person 3-5 days per week on the Anschutz Medical Campus with an option to work 0-2 days per week remotely while remaining available as needed for in-person meetings.
Why Join Us:
The University of Colorado Gynecologic Oncology is a womens health oncology practice dedicated to treating curing and providing support for reproductive cancers. As the only National Comprehensive Cancer Network in the rocky mountain region CUs Gynecologic Oncology group provides patients with the highest level of expertise available delivered in compassionate and individualized care.
The Gynecologic Oncology team at CU is the largest board-certified gynecologic oncology team in Colorado and also serves as part of the larger University of Colorado Department of Obstetrics and Gynecology. With access to an intensive care unit cutting-edge equipment and facilities as well as multiple teams of subspecialists in female health we can address even the most complex cases.
US News & World Report named University of Colorado Gynecologic Oncology high performing in the area of Ovarian Cancer Surgery and Uterine Cancer Surgery in their Best Hospitals report.
Why work for the University
We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability Life Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
There are many additional perks & programs with the CU Advantage.
Qualifications:
Minimum Qualifications:
One (1) year of relevant experience in an occupation related to the work assigned to this position
Substitution: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Applicants must meet minimum qualifications at the time of hire.
Preferred Qualifications:
EPIC experience.
MS Office experience.
Bilingual Spanish-speaking.
Understanding of HIPAA practices and patient confidentiality.
Experience with appointment scheduling and insurance verification.
Two (2) years or more of administrative experience in a health-care setting.
Knowledge Skills and Abilities:
Ability to maintain a positive attitude with clients employees and management.
Ability to work quickly individually and as part of a team.
Ability to read analyze and interpret policies documents and regulations.
Must be detail-orientated and maintain excellent organizational skills.
Must be tech savvy (ability to understand apply and benefit from technology).
Ability to effectively communicate at all levels including physicians leadership and staff.
Ability to work within large complex healthcare systems.
Ability to attest to computer proficiency and learn new computer applications.
Ability to keyboard/type write legibly and accurately record information.
Ability to analyze and interpret data.
Ability to organize workflow with particular focus on tracking patient care and improving patient flow.
Effectively copes with fast-paced environment and typical job stressors.
Ability to deal calmly and courteously with people.
Ability to follow oral and written instructions and established procedures.
Ability to multitask efficiently and effectively while maintaining quality control standards.
Ability to maintain accuracy consistency and confidentiality.
Demonstrates personal integrity honesty and sincerity at all times.
Ability to perform basic filing office procedures and word processing.
Ability to adhere to all policies and procedures including but not limited to standards for safety attendance punctuality and personal appearance.
How to Apply:
For full consideration please submit the following document(s):
A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
Curriculum vitae / Resume
Three to five professional references including name address phone number (mobile number if appropriate) and email address.
Questions should be directed to: Kelly Dallenbach at
Screening of Applications Begins:
Immediately and continues until position is filled.
Anticipated Pay Range:
The starting salary range (or hiring range) for this position has been established as $39520-$44896
The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.
Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.
CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.
ADA Statement:
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .
Background Check Statement:
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.
The University of Colorado (CU) is a premier public research university with four campuses: Boulder, Colorado Springs, Denver, and the Anschutz Medical Campus.
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