High School Office Clerk

Job Title:

High School OfficeClerk

Reports To:

Campus Principal / Assistant Principal

Primary Purpose:

The Clerk ensures accurate timely and compliant tracking of student attendance in alignment with district procedures and Texas Education Agency (TEA) requirements. This role supports campus accountability Average Daily Attendance (ADA) reporting and student success through consistent monitoring documentation and communication.

Qualifications:

Education/Certification:

• High school diploma or GED required

Experience:

• Previous clerical or office experience preferred
• Experience in a school setting or with student information systems (e.g. Ascender Skyward) preferred

Special Knowledge/Skills:

• Knowledge of attendance laws and TEA requirements (preferred)
• Strong organizational and data-entry skills
• Ability to maintain confidentiality (FERPA compliance)
• Effective communication and customer service skills
• Attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines

Major Responsibilities and Duties:

Attendance Management

• Maintain accurate daily attendance records for all students
• Verify and enter attendance data into the student information system
• Monitor tardies absences and early dismissals for accuracy and compliance
• Reconcile discrepancies between teacher records and system entries

Compliance & Reporting

• Ensure attendance records meet TEA and district requirements for ADA reporting
• Process and code absences according to district and state guidelines
• Maintain documentation for excused and unexcused absences
• Prepare attendance reports for administration district and audits

Truancy & Intervention Support

• Track students with excessive absences or tardies
• Notify parents/guardians regarding attendance concerns
• Assist in preparing documentation for truancy filings
• Collaborate with administration counselors and CIS staff to support attendance improvement

Communication

• Serve as the primary campus contact for attendance-related inquiries
• Communicate with parents regarding attendance policies absences and required documentation
• Support front office operations by assisting students parents and staff

Record Keeping & Documentation

• Maintain organized and secure attendance records
• File and archive attendance documentation in compliance with district guidelines
• Ensure timely updates to student records including enrollment and withdrawal dates

Campus Support

• Assist with front office duties as needed
• Support campus initiatives related to attendance improvement
• Participate in training and meetings related to attendance procedures and compliance

Supervisory Responsibilities:

None

Working Conditions:

• Frequent use of computer and office equipment
• Prolonged sitting with occasional standing and walking
• Interaction with students parents and staff in a school environment

Mental Demands:

• Ability to maintain focus and accuracy with detailed data
• Ability to manage interruptions while maintaining workflow
• Ability to handle confidential information with discretion

• Emphasis on proactive attendance monitoring (e.g. weekly tracking of students with 7 absences/tardies)
• Participation in campus attendance meetings and data reviews
• Support for early truancy intervention systems (e.g. filing at 10 cumulative absences/tardies per campus expectations)