Project Administrator

Are you highly motivated hard-working and seeking to join a growth-focused consulting & engineering firm Are you looking for a company that will invest in your development and grow your professional skills If so consider a career with Apex!

Powered by record sales extraordinary client retention strategic acquisitions and an entrepreneurial spirit Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US.We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry.We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow andwe want you to grow with us.

Position Summary

The Project Administrator will support Project Managers and technical teams based out of our Punta Gorda office. This role focuses on administrative contractual and project coordination tasks that help ensure smooth execution of projects across the Southeast Division. The ideal candidate is organized detailoriented and comfortable working in a fastpaced consulting environment.

Your Responsibilities as a Project Administrator:

• Assist Project Managers with contract administration including drafting reviewing and tracking contract documents amendments sub-agreements and compliance requirements.
• Support project setup in internal systems ensuring accuracy of budgets billing rates task codes and contractual obligations.
• Coordinate project schedules deadlines and deliverables with internal staff and external partners.
• Maintain project files documentation logs subcontractor records and QA/QC forms in SharePoint or designated systems.
• Track project progress deliverable status risks and issues;assistwith preparing project status reports.
• Support invoice preparation accounts payable coordination and monthly billing cycles.
• Monitor aged receivables and support project managers with collections.
• Schedule and coordinate project meetings take notes and distribute action items.
• Provide general administrative support to project teams across Florida offices.

What were looking for:

• Associate or Bachelors degree in Business Administration Project Management Engineering or related field preferred.
• 3 years of experience in an administrative support or project coordination role (AEC industry preferred).
• Strong organizational skills with excellent attention to detail.
• Proficiencywith Microsoft Office365(Outlook TeamsExcel Word PowerPoint) and collaboration tools such as SharePoint and Teams.
• Basic understanding of contracts proposals or project financials.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Sponsorshipnotavailable now or in the future.

Why youll love working for us:

• Company-subsidized medical and dental.
• Company-paid life short and long-term disability.
• 401k match tuition assistance and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2000 employee national firm with 70 locations across the US.

Req ID:11480

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