Executive Assistant |

Role: Executive Assistant
Priority Location: South Africa
Working Hours: 9AM - 5PM (Mon-Fri) CST
Salary Range: $2000 USD per month (The final offer is at the clients discretion and depends on the candidates interview result skills and experience.)
Type of contract: Independent Contractor
Type of job: Remote

About the Company:

My client is a rapidly growing commercial real estate firm based in Dallas Texas specializing in the management of industrial properties. Over the past 18 months the company has experienced significant expansion and now oversees:

• 100 industrial properties
• 7 million square feet of space
• 600800 tenants across the portfolio

The firm prides itself on running a lean high-performance team with a strong ownership mentality and minimal bureaucracy. Property Managers are trusted operators who own relationships drive outcomes and manage assets end-to-end. As the company continues to scale my client is investing in world-class offshore talent to complement its U.S.-based teambuilding a globally distributed workforce without compromising on quality.

About the Role:

As the Executive Assistant to the COO you will be his strategic right hand. You wont just be managing a calendar; youll be the COOs eyes and earsfiltering his inbox preparing high-level research and streamlining his entire workflow so he can focus on big-picture expansion. If you are a polished highly organized professional who thrives on variety and takes pride in being three steps ahead this is your chance to join a world-class high-performance team.

Key Responsibilities:

• Manage the COOs texts and phone calls.
• Schedule internal and external meetings resolve conflicts and protect the COOs time for high-priority tasks.
• Manage his calendar and appointments ensuring his time is optimized and protected
• Filter prioritize and respond to emails on behalf of the COO.
• Act as the Gatekeeper of his time
• Prepare high-quality memos presentations and reports with strong attention to detail.
• Gather necessary materials and research ahead of meetings to ensure the COO is fully prepared.
• Assist with special projects tracking deadlines and progress across various departments.
• Handle highly sensitive information with absolute discretion professionalism and confidentiality.
• Identify and implement ways to streamline the COOs workflow and office operations.

Qualifications & Skills:

• Experience as an Executive Assistant Office Manager or similar high-level support role.
• Proven experience in bookkeeping or basic financial management.
• Proficiency in Microsoft Excel and appointment scheduling software.
• Ability to work with high autonomy and maintain total confidentiality.

Who You Are:

• Excellent written and verbal English skills
• Skilled at data management keeping financial records organized and Excel spreadsheets.
• You are a well-rounded professional who thrives on variety and is eager to assist with whatever the day requires.
• You take pride in being the most organized person in the room ensuring nothing slips through the cracks.

Required Experience:

IC