How you move is why were here.
Now more than ever.

Get back to what you need and love to do.
The possibilities are endless...

Now more than ever our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximizethe abundant opportunities for growth and success.

If this describes you then lets talk!

HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field you will find HSS an innovative supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission you too can be part of our transformation across the enterprise.

Emp Status

Work Shift

Compensation Range

What you will be doing

Key Responsibilities Manage administrative aspects of residency and fellowship including: Leads recruitment operations advises leadership on timelines processes and improvements Coordinate onboarding and offboarding including orientation credentialing and access setup. Serve as senior advisor and problem-solver for escalated trainee issues throughout their training. Track trainee progress maintain evaluations oversee milestone completion and prepare program reports. Develop and maintain trainee program policies procedures academic calendars and onboarding materials. Manage vacation lists and coverage issues for trainees. Create and maintain trainee call schedules rotation schedules academic calendars and ACC coverage assignments. Coordinate trainee schedules and assist with training program related meeting logistics. Coordinate with service line administrative team regarding faculty schedules to maximize faculty participation in trainee program related events. Leads accreditation preparation maintains readiness and partners with PDs on compliance strategy: Prepare for ACGME reviews internal evaluations and site visits. Collect scholarly activity of the trainees (and faculty when needed for ACGME related reporting) maintain required program records and prepare evaluation and outcomes reports.

Analyzes trends prepares leadership-level reports and supports continuous improvement of trainee evaluations case logs and other required documents. Facilitate and advises Clinical Competency Committee Program Evaluation Committee Meetings processes; ensures alignment with accreditation standards Prepare and submit other program-specific accreditation(s) or renewals as needed Leads execution of academic events and manage high-profile or external engagements including Grand Rounds Journal Club Distinguished Guest Lectures alumni gatherings orientations welcome receptions and graduation events. Coordinate academic visitors including identifying a host ensuring necessary clearance process creating and coordinating visit itineraries and providing clear and consistent communication with visitors and hosting physicians. Manage supplies workspace needs and daily operational requirements relevant to the training programs. Oversee professional travel logistics and reconciliation for fellows including flights accommodations itineraries etc. Submit and track reimbursements for trainees and program-related expenses. Manages academic funds grants and service accounts monitors budgets and forecasts that support residency and fellowship programs in collaboration with program leadership. Develops complex reports leadership briefings and program documentation related to the training programs as needed. Acts as a strategic liaison to faculty leadership hospital administration and partners with fellows faculty hospital administration and external partners. Represent the training programs at internal events and support outreach to partner institutions and academic collaborators. Coordinate and facilitate communication between trainees mentors and partner organizations. Provides guidance and informal mentorship to junior coordinators.

Qualifications

Bachelors degree and 46 years of professional experience required; experience with GME programs or ACGME-accredited environments preferred

Proficient in GME residency management systems including MedHub and/or New Innovations to support ACGME accreditation requirements trainee tracking evaluations duty hours milestones case logs and program compliance.

Proficiency with Microsoft Office (Word Excel Outlook PowerPoint) required; familiarity with EPIC or other academic/clinical systems preferred

The ideal candidate is highly detail-oriented and proactive with strong written and verbal communication skills. They demonstrate the ability to manage highvolume multiprogram and highrisk initiatives in a fastpaced environment. This individual collaborates effectively with stakeholders at all levels of the organization adapts quickly to learning new systems and processes and exercises sound judgment. They proactively identify gaps lead continuous improvement efforts and standardize best practices. A strategic analytical mindset with strong decisionmaking capabilities is essential.

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled compassionate reliable service to our community in a safe and healing environment. Consistent with this commitment Hospital for Special Surgery provides care admits and treats patients and provides all services without regard to age race color creed ethnicity religion national origin culture language physical or mental disability socioeconomic status veteran or military status marital status sex sexual orientation gender identity or expression or any other basis prohibited by federal state or local law or by accreditation standards.