Administrative Assistant

Administrative Assistant

Location: Swansea Gorseinon
Contract: Part-time Permanent
Hours: 22.5 hours Mon/Wed/Fri (9am 5pm)
Start Date: ASAP

As the first point of contact for clients visitors and callers youll manage reception while providing essential administrative support to the wider team. From assisting fee earners with documents and scheduling to coordinating meetings and maintaining an organised office environment youll play a key role in ensuring the day-to-day operations run seamlessly.

Redkite Solicitors has been trusted to provide exceptional legal advice to individuals families and businesses since 1898. As a progressive full-service law firm were driven by growth and innovation continuously expanding our reach to meet the diverse needs of our clients. With nearly 300 dedicated professionals were proud to be recognised as an employer of choice with a number of our lawyers recognised in both Legal 500 and Chambers reflecting the strength and quality of our expertise. Our ongoing commitment to excellence and expansion ensures Redkite remains at the forefront of the legal sector.

Candidates should be aware that their first day of employment may be based at an alternative Redkite office for group onboarding. A willingness to travel and spend the day away from your usual place of work is therefore required.

What will you be doing

• Welcome clients visitors and callers as the face of the firm creating a calm professional and genuinely friendly first impression.
  

• Support fee earners and colleagues with day-to-day administration helping everything run smoothly and on time.
  

• Open and manage client files with care preparing documents and maintaining accurate compliant records.
  

• Coordinate calls emails post and deliveries keeping communication flowing efficiently across the office.
  

• Keep reception and shared spaces organised and inviting ensuring theyre always ready to host clients and colleagues.
  

• Provide a thoughtful concierge-style service by managing meeting rooms greeting guests and supporting key visits and events.
  

• Work closely with colleagues across offices and assist with file organisation contributing to a connected and supportive team environment.
  

Who were looking for

• Warm and polished you naturally put people at ease while maintaining a professional confident presence in every interaction.
  
• Highly organised you juggle multiple priorities with ease keeping the front desk and wider office running smoothly.
  
• A dependable team player you take ownership pitch in where needed and are someone others can rely on.
  
• Discreet and professional you handle sensitive information with care integrity and confidentiality at all times.
  
• Clear and confident communicator you express yourself with clarity and warmth whether face-to-face on the phone or in writing.
  
• Service-minded you take pride in supporting others anticipating needs and creating a positive experience for clients and colleagues alike.
  
• Comfortable with technology youre confident using Microsoft Office phone systems and digital tools to stay organised and efficient.
  
• Flexible youre willing to travel occasionally to support other offices with a full driving licence.