Executive Assistant

Position : Executive Assistant

Working Schedule : 8am-5pm EST

Job Description:

Were looking for a highly skilled and experienced Executive Assistant to provide comprehensive administrative and operational support to our C-suite executives. The ideal candidate is a proactive organized and detail-oriented professional with a proven track record of handling a wide range of administrative and executive support-related tasks. Youll act as a key point of contact for internal and external stakeholders and will be able to work independently with minimal supervision. A high level of professionalism and confidentiality is essential for this role.

Key Responsibilities

• Administrative Management: Manage and maintain executive schedules appointments and travel arrangements (both domestic and international). This includes coordinating flights hotels ground transportation and creating detailed itineraries.
• Communication & Correspondence: Serve as the primary point of contact screening and directing phone calls emails and other correspondence. Draft proofread and edit internal and external communications presentations and reports.
• Meeting Coordination: Organize and prepare for meetings including creating agendas preparing presentation materials and taking detailed minutes. Ensure executives are well-prepared for all meetings and events.
• Project & Task Management: Assist with special projects and initiatives conducting research and compiling data as needed. Track key deliverables and follow up on action items to ensure timely completion.
• Confidentiality & Discretion: Handle sensitive information with the utmost discretion and maintain strict confidentiality regarding all company and executive matters.
• Expense Reporting: Manage and submit expense reports for executives ensuring accuracy and timely processing.
• Office Management: Maintain an organized and efficient office environment for the executive team.

Qualifications

• Experience: Minimum of 3 years of experience as an executive assistant preferably supporting C-level executives.
• Technical Skills: Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and strong familiarity with productivity and communication tools.
• Soft Skills:
  • Exceptional Communication: Excellent verbal and written communication skills.
  • Proactive & Resourceful: Ability to anticipate needs problem-solve and work independently.
  • Organizational Prowess: Superior time management and organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
  • Attention to Detail: Meticulous and detail-oriented approach to all tasks.

Required Experience:

IC