Cluster Procurement Administrator – CPO

EOE/AA/Disabled/Veterans

What are we looking for

A Cluster Procurement Administrator CPO serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitudebehaviours skills and values that follow:

College graduate.

At least 2 years of working experience as Purchasing Officer.

Proficient in Microsoft Office applications.

Able to lead provide guidance and develop team members.

Knowledgeable of supplies.

Mature and reliable person.

Good command of both written and spoken English to meet business needs.

Prior experience in related work preferred.

Able to be resourceful creative and maintain flexibility.

Flexible in relation to work hours.

What will it be like to work for Hilton

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisuretravellersthe finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across itsglobal brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

With thousands of hotels in over 100 countries and territories Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience we offer the millions oftravellerswho stay with us every year a welcome they will never addition to our flagship brand Hilton Hotels & Resorts the family of brands includes Waldorf Astoria LXR Conrad Canopy Curio Collection DoubleTree Hilton Garden Inn Hampton and many others.

If you appreciate the impact global travel can have on the world you may be just the person we are looking for to work as a Hilton Team Member. Because its with Hilton where we never forget the reason were here: to delight our guests Team Members and owners alike.

The core responsibilities of the Purchasing Supervisor are to assist the Purchasing Manager to ensure the smooth and efficient operation of the Purchasing department and to procure the items required by the Management at a competitive price but without compromising quality.

Position Statement:

As a Cluster Procurement Administrator you will support the administration and daytoday operations of the Central Procurement Office (CPO) for Hilton hotels within the Malaysia cluster. The role focuses on supplier system setup compliance documentation BirchStreet catalogue and data maintenance supplier performance tracking and rebate monitoring ensuring alignment with Hilton Supply Management (HSM) policies systems and standards.

Position Summary & Job Responsibilities:

Specifically you will be responsible for performing the following tasks to the highest standards:

Core Competencies:

Specifically you will be responsible for performing the following tasks to Hilton standards:

Procurement Systems & Reporting

Create upload and maintain supplier catalogues in BirchStreet.

Raise and manage BirchStreet Service Requests for new supplier setup catalogue updates and system changes.

Perform regular BirchStreet product database cleanups to ensure accuracy relevance and compliance with CPO standards.

Support hotels with basic BirchStreet catalogue or data queries when required. Create update and manage programme Bulletins which are housed on the APAC HSM Intranet.

Key in savings forms into SmartSpend

Update Spend Management Tracker

Update Wave Plan

Supplier Documentation & Compliance

Ensure all CPOappointed supplier documentation is received complete and properly stored on SharePoint including:

o New Vendor Forms

o SSM registration documents

o General and Public Liability Insurance certificates

Track document expiry dates and proactively follow up with suppliers for renewals or missing documentation.

Follow up with suppliers on CDAT submissions to ensure compliance with Hilton requirements.

Track compliance and identify hotels that are not following established purchasing and supply programmes and/or specifications

Supplier Performance & Rebates

Maintain and update the supplier performance tracker for the cluster.

Monitor supplier rebate calculations accruals and payout tracking in line with agreed commercial terms.

Support the Cluster Procurement Director with variance checks and basic reporting relating to supplier performance and rebates.

Administration Reporting & Support

Maintain accurate procurement records databases and auditready documentation in line with Hilton policies.

Support internal and external audits by ensuring supplier data and documents are complete and accessible.

Liaise professionally with suppliers and hotel stakeholders to resolve administrative or systemrelated issues.

Execute tasks and requests as directed by the Cluster Procurement Director.

Adopt and execute Hilton Supply Management (HSM) strategies procedures and system requirements.

Collaborate with HSM Strategy Planning and Insights team (SPI) and Procurement Applications teams to ensure all procurement tools (such as BirchStreet SmartSpend CDAT and others) are implemented and maintained where possible to their full productivity.

Be motivated and committed approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge to improve your personal performance.

Be flexible responding quickly and positively to changing requirements including the performance of any tasks requested of you.

Maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.

Contribute ideas and suggestions to enhance operational/environmental procedures in hotels.

Hilton Values & Team Member Expectations

Maintain a high level of integrity confidentiality and professionalism.

Demonstrate a strong customerservice focus responding proactively and timely to hotel and stakeholder needs.

Communicate clearly and collaborate effectively with cluster hotels suppliers and HSM colleagues.

Be flexible and responsive to changing operational requirements.

Perform all duties with due regard to health safety and Hiltons Code of Conduct.

Carry out any other reasonable duties assigned by the Cluster Procurement Director as required.