Portfolio Administration Coordinator

Cushman & Wakefield

Job Location:

Cincinnati, OH - USA

Monthly Salary: $ 20 - 24

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Title

Portfolio Administration Coordinator

Job Description Summary

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process.

Job Description

Job Description:

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Review abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems as required
Ensure proper document management measures are followed for all leased owned and other associated documents. Maintain file retrieval/storage scan documents and open/distribute mail
Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
Conduct desktop audits of Year-End Common Area Maintenance (CAM) Insurance and Real Estate Tax reconciliations interpret and analyze all charges for accuracy in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
Responsible for ensuring the financial obligations of our Client are accurate and that monthly rents are processed in a timely manner
Oversee and manage the subtenant and the 3rd party tenants processes including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
Communicate frequently with internal and external partners. Notify client of critical dates real estate policies and procedures and assist with general inquiries
Request and process certificates of insurance as required by the lease document
Review Estoppels and Subordination Non-Disturbance Agreements (SNDAs) against the lease terms
Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
Ensure that productive landlord subtenant and 3rd party tenant relationships are maintained in accordance with the lease and sublease agreements
Establish task priorities and create schedules for portfolio objectives
Able to manage multiple projects/priorities in a fast-paced environment
Assist managers with timely and accurate financial and critical date reports for client presentment identify and record savings identify exceptions investigate causes of exceptions and recommend solutions
Assist or oversee special projects as requested by the client or leadership
Assist manager or oversee the creation and continuous updates to process playbooks Provide guidance and direction to other Portfolio Administration Coordinators on various tasks and projects
Train new associates
Continuously assist with business expansion opportunities with existing client
Stay up to date on the latest industry standards and trends

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health vision and dental insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and paid and unpaid time away from addition to a comprehensive benefits package Cushman and Wakefield provide eligible employees with competitive pay which may vary depending on eligibility factors such as geographic location date of hire total hours worked job type business line and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $20.87 - $24.55

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.

INCO: Cushman & Wakefield

Required Experience:

Job TitlePortfolio Administration CoordinatorJob Description SummaryResponsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process.Job DescriptionJob...

Job Title

Portfolio Administration Coordinator

Job Description Summary

Job Description

Job Description:

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Review abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems as required
Ensure proper document management measures are followed for all leased owned and other associated documents. Maintain file retrieval/storage scan documents and open/distribute mail
Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
Conduct desktop audits of Year-End Common Area Maintenance (CAM) Insurance and Real Estate Tax reconciliations interpret and analyze all charges for accuracy in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
Responsible for ensuring the financial obligations of our Client are accurate and that monthly rents are processed in a timely manner
Oversee and manage the subtenant and the 3rd party tenants processes including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
Communicate frequently with internal and external partners. Notify client of critical dates real estate policies and procedures and assist with general inquiries
Request and process certificates of insurance as required by the lease document
Review Estoppels and Subordination Non-Disturbance Agreements (SNDAs) against the lease terms
Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
Ensure that productive landlord subtenant and 3rd party tenant relationships are maintained in accordance with the lease and sublease agreements
Establish task priorities and create schedules for portfolio objectives
Able to manage multiple projects/priorities in a fast-paced environment
Assist managers with timely and accurate financial and critical date reports for client presentment identify and record savings identify exceptions investigate causes of exceptions and recommend solutions
Assist or oversee special projects as requested by the client or leadership
Assist manager or oversee the creation and continuous updates to process playbooks Provide guidance and direction to other Portfolio Administration Coordinators on various tasks and projects
Train new associates
Continuously assist with business expansion opportunities with existing client
Stay up to date on the latest industry standards and trends

The company will not pay less than minimum wage for this role.

The compensation for the position is: $20.87 - $24.55

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

INCO: Cushman & Wakefield

Required Experience: