Project Coordinator (26039)

GEMTEC is a growing firm with offices throughout Atlantic Canada and Ontario and we are looking for a motivated and skilledProject Coordinatorto join our Team. GEMTEC management understands that creative talented employees are assets and that investing in employee development is an investment in our firm. We strive to have employees that are multi-faceted and versatile with a variety of skills.

We currently have an opening for aProject Coordinatorin ourOttawa ON office.

Position Overview:

The Project Coordinator will provide essential administrative coordination and support services to Earth and Environment teams. This role ensures smooth project execution frominitialengagement through to closeout focusing on communication coordination of technical specialties qualityassuranceand quality control. You will work closely with Project Managers engineers scientists technologists subcontractors clients and corporate services in a fast-paced service-orientatedenvironment.

Educational and Experience Requirements:

• A certificate diploma or degree in Construction Management Engineering Project Management or Business Administration.

• 0-5 years of experience in a project coordinator administrative or junior project management role within the construction or consulting industry preferably in engineering consulting civil infrastructure heavy constructionprojectsor environmentalassessment .

• A strong understanding of engineering construction or environmental assessment processes documentation and project lifecycle is considered a strong asset.

• Proficiencyin Microsoft Office Suite (especially Excel Word Outlook Teams); experience with construction software such as Procore Viewpoint Bluebeam Fast Fields or similar is an asset.

• Excellent organizational time management and communication skills (verbal and written).

• Ability to read and interpret construction drawings specifications and geotechnical and/or environmental reports is an asset.

• Valid drivers license and willingness to travel to project sites as.

• Knowledge of Ontario Occupational Health & Safety Act and the Ontario Construction Act is an asset.

• Ability to work in a dynamic fast-pacedand deadline-driven environment with occasional overtime.

Main Duties:

The successful candidate will be able todemonstrateproficiencyin the following:

• Assist Project Managers in day-to-day coordination of infrastructure landdevelopmentand construction projects including scheduling document control progresstrackingand all aspects of project delivery.

• Prepare organize review and distribute project documentation: initiation and close-out forms submittals notices change orders daily/weekly reports meeting minutes and progress updates.

• Track and update project costs budgets and variances;assistwith cost coding invoicing support accounts receivable and monthly progress reporting.

• Schedule and coordinate project meetings site inspections client walkthroughs and regulatory inspections.

• Support Project Managers in the coordination of permit applications utilitylocates traffic control plans road-cut permits and monitoring for trenchless crossings and tunnelling sites.

• Coordinate subcontractor onboarding and mobilization and supplier communications.

• Support the preparation of high-quality deliverables with strong attention to detail application of company branding and document formatting and assembly of deliverables.

• Collaborate on business development initiatives including respond to RFPs EOIs and SOQs.

• Assist Team Leads and Project Managers with proposal preparation including coordinating inputs from multiple contributors quality assurancereviews and distributionand tracking.

• Maintain project files logs (safety quality environmental inspection) and ensure compliance with company and client requirements.

• Liaise between field crews office staff and external stakeholders (municipalities utilities engineers) to resolve issues promptly.

The good stuff you get:

• Full-time (37.5 hoursper week)

• Complete health & dental coverage including vision paramedical services and Teladoc

• Retirement planning made easier with a 5% employer match on your contributions

• Paid time off (vacation and sick days) plus Employee & Family Assistance Program when you need it

• Office year-end closure (paid time off between Christmas and the New Year)

Salary Range:$55000 $70000 CAD Annually

In alignment with Ontarios Employment Standards Act and paytransparency requirements GEMTEC includes the expected compensation range in publicly advertised job postings for roles based in Ontario. This range reflects what GEMTECreasonably anticipatespaying for this position. Final compensation will be based on the successful candidates education experience skills internal pay equity specific Ontario location or other factors unrelated to Ontarioprotected grounds.

Interested individuals click here to apply: you for taking the time to consider GEMTEC. Only candidatesproceedingto the next phase of the application process will be contacted at this time. We encourage you to connect with us on LinkedIn evenif this opportunityisntfor you the next one might be!

Should you be selected for an interview and require accommodation of any kindplease kindlyhelp us understand how we can

Required Experience:

IC