Executive Operations Coordinator

Anduril Industries

Job Location:

Columbia, IN - USA

Monthly Salary: $ 99000 - 130000

Posted on: 7 days ago

Vacancies: 1 Vacancy

Job Summary

ABOUT THE JOB

The Executive Operations Coordinator will be a high-impact contributor to the Office of the President and Chief Strategy Officer. This role involves managing complex scheduling optimizing multiple workflows and requires the ability to drive results in an ambiguous environment. You will partner closely with office leadership bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in senior-level government or C-suite offices possesses a deep understanding of Andurils mission and is eager to expand their knowledge within the defense technology sector.

WHAT YOULL DO

Provide comprehensive executive assistant support to the President and Chief Strategy Officer ensuring efficient management of his calendar including coordinating meetings events and travel arrangements.
Serves as the primary scheduling liaison for internal and external stakeholders.
Monitor and record progress among several strategic projects communications and engagements ensuring alignment with the President and Chief Strategy Officers goals and objectives.
Proactively identify prioritize and resolve potential scheduling or logistical conflicts before they arise.
Develop efficient organized processes that streamline the prioritization of critical objectives and identify gaps.
Coordinate and monitor executive-level meetings by aligning participants preparing materials and optimizing logistics for maximum efficiency and productivity.
Assist with the execution of special projects conducting research and compiling of data.
Arrange logistics for high-level internal and external events including budget tracking cross-functional coordination participation management venue selection and protocol for VIPs.
Cultivate strong relationships within the immediate team and across departments becoming a trusted partner to leaders by understanding team dynamics priorities and stakeholders.
Handle confidential communications with discretion and professionalism demonstrating a deep understanding of company policies and executive perspectives.
Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars. Provide backup support to other administrative assistants as a member of the administrative team.
Contribute to team effort by performing related management and administrative tasks as needed demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

REQUIRED QUALIFICATIONS

4 years of relevant experience preferably within high-level front offices in the government or defense industry sectors.
Exceptional executive assistant skills with the ability to think two steps ahead.
Experience with managing tracking and prioritizing internal and external correspondence invitations and requests.
Expertise in coordinating meetings with U.S. government officials including direct support of Cabinet-level officials flag or general officers.
Ability to navigate within a fast-paced environment with the understanding of when and how to escalate actions for quick decisions.
Proven external stakeholder relationship management skills.
Detail-oriented with a proactive approach to problem-solving and decision-making.
Experience coordinating and booking domestic and international travel.
Proficient in utilizing functional systems for calendar and work management (Microsoft Office Suite and Slack).
Previous success establishing standard operating procedures within a startup or similar environment.
Strong communication skills both written and verbal and the ability to effectively engage with internal and external high-level officials and C-suite executives.
Some domestic travel may be required.
Completed Undergraduate Degree.
Must be a U.S. Person due to required access to U.S. export controlled information or facilities

US Salary Range

$99000 - $130000 USD

The salary range for this role is an estimate based on a wide range of compensation factors inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience education and/or training critical skills and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Andurils total compensation package. Additionally Anduril offers top-tier benefits for full-time employees including:

Healthcare Benefits

US Roles:Comprehensive medical dental and vision plans at little to no cost to you.
UK & AUS Roles:We cover full cost of medical insurance premiums for you and your dependents.
IE Roles: We offer an annual contribution toward your private health insurance for you and your dependents.

Additional Benefits

Income Protection: Anduril covers life and disability insurance for all employees.
Generous time off: Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members bond with a new baby or address your own medical needs.
Family Planning & Parenting Support: Coverage for fertility treatments (e.g. IVF preservation) adoption and gestational carriers along with resources to support you and your partner from planning to parenting.
Mental Health Resources:Access free mental health resources 24/7 including therapy and life coaching. Additional work-life services such as legal and financial support are also available.
Professional Development:Annual reimbursement for professional development
Commuter Benefits:Company-funded commuter benefits based on your region.
Relocation Assistance:Available depending on role eligibility.

Retirement Savings Plan

US Roles:Traditional 401(k) Roth and after-tax (mega backdoor Roth) options.
UK & IE Roles:Pension plan with employer match.
AUS Roles:Superannuation plan.

The recruiter assigned to this role can share more information about the specific compensation and benefit details associated with this role during the hiring process.

Protecting Yourself from Recruitment Scams

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. Weve observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.

To ensure your safety and help you navigate your job search with confidence please keep the following critical points in mind:

No Financial Requests:Anduril will never solicit payment or demand personal financial details (such as banking information credit card numbers or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
Please always verify communications:
- Direct from Anduril: If you receive an email from one of our recruiters it will only come from an @ address.
- Via Agency Partner: If contacted by a recruiting agency for an Anduril role their email will clearly identify their agency. If you suspect any suspicious activity please verify the agencys authenticity by reaching out to .
Exercise Caution with Unsolicited Outreach:If you receive any communication that appears suspicious contains grammatical errors or makes unusual requests do not engage. Always confirm the senders email domain is @ before providing any personal information or clicking on links.
What to Do If You Suspect Fraud:Should you encounter any questionable or fraudulent outreach claiming to be from Anduril please report it immediately to. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Data Privacy

To view Andurils candidate data privacy policy please visit submitting your application you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk integrity and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists adverse media public-record information and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology intellectual property and organizational security.

Required Experience:

Provide comprehensive executive assistant support to the President and Chief Strategy Officer ensuring efficient management of his calendar including coordinating meetings events and travel arrangements.
Serves as the primary scheduling liaison for internal and external stakeholders.
Monitor and record progress among several strategic projects communications and engagements ensuring alignment with the President and Chief Strategy Officers goals and objectives.
Proactively identify prioritize and resolve potential scheduling or logistical conflicts before they arise.
Develop efficient organized processes that streamline the prioritization of critical objectives and identify gaps.
Coordinate and monitor executive-level meetings by aligning participants preparing materials and optimizing logistics for maximum efficiency and productivity.
Assist with the execution of special projects conducting research and compiling of data.
Arrange logistics for high-level internal and external events including budget tracking cross-functional coordination participation management venue selection and protocol for VIPs.
Cultivate strong relationships within the immediate team and across departments becoming a trusted partner to leaders by understanding team dynamics priorities and stakeholders.
Handle confidential communications with discretion and professionalism demonstrating a deep understanding of company policies and executive perspectives.
Collaborate with the executive support team to strategically deconflict and prioritize high-level engagements across multiple calendars. Provide backup support to other administrative assistants as a member of the administrative team.
Contribute to team effort by performing related management and administrative tasks as needed demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.