Facilities Energy and Environment Coordinator

JLL

Job Location:

Chiba - Japan

Monthly Salary: Not Disclosed

Posted on: 6 days ago

Vacancies: 1 Vacancy

Job Summary

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Facilities Management & Coordination

Coordinateenergy and environment across a mix of owned properties and leased premises withinthe JAPANdesignated portfolio

Ensure difficulties on site are resolved promptly with minimum disruption to business-as-usual activities

AssistEnergy and EnvironmentManagers with programsandassessments tomaintainbuilding procedures and performance measures

Vendor & Contract Management

Support liaisonwithlandlordscontractorsandinternalteams to ensureenergy and environmentarrangementsand requirementsare facilitated

Manage and implementenergy and environmentProgram and ensure compliance

Assistin vendor selection procurement of services and management of contractors to ensure they perform to required standards

Conduct inspections of vendors works to verify quality and compliance

Work Order & Service Delivery Management

Review and resolvereportingrequirementsin line with set KPIs

Provide processing support and escalate technical requirements toRegional Energy and EnvironmentLeadas

Management and monitoring ofenergy and environmentproject works as relevant through internal teams(e.g.Enviziand Cority)

Financial & Administrative Support

Verify invoicing against contracted rates and confirm receipt ofaccurateinvoices forenergy and environment relatedservices

Assistin financial processes to ensure allfinancial managementrequirements are completed ina timelyandaccuratemanner

Assistin monthly reporting and business reviews

Client & Stakeholder Partnership

Deliver excellent customer service to meet and exceed stakeholder expectations

Build and develop effective relationships with internal teams and external property management teams

Serve as the key point of contact forHSE Energy and Environment within Japan

Liaise between office staff and facilities management for service requests

Health Safety & Compliance

Ensure compliance with all OH&S Environment and Risk Management Policies and Procedures

Follow established escalation procedures and incident reporting procedures

Report all incidents within specifiedtimeframes

Carry out report and recordregularinspections and ensureaccurateremediation of defects or non-compliances

Conduct regular audits to ensure safety procedures are in place and working

Where applicable induct vendors to site-specific situations andmaintainrecords

Property Database & Systems Management

Develop a strong understanding of various property management database systems

Complete update andmaintainapplicable web-based management information systems including uploading property documentation

Sound likeyouWhy dont you apply To apply you need to:

Possessadministration and communication skills and have a strong customer service focus.

Proactive with a keen eye for detail and the ability to balance multiple priorities.

Possesssome exposure to building services maintenance & facilities management.

Ability to deal with a variety of issues concurrently within tight operational deadlines

Knowledge or exposure to building/facilities management would beadvantageousalthoughnot essential

Highly organised with verbal and written communication skills

Efficient keyboard and data entry skills

Proficiencywith Microsoft Word PowerPoint ExcelOutlookand Internet research skills

Ability to work with minimal supervision and grasp new concepts

Excellent client service and communication skills

Excellent stakeholder management skills-possessesstrong verbal & written communication skills also an active listener

Bilingual Communication- basic-levelproficiencyin both Japanese and English for effective collaboration with regulatory bodies clients and global teams.

Experience in facilities property managementhospitalityor related fieldpreferable

Self-motivated & confident

Flexible able to adapt to rapidly changing situations

Is a team player able to cooperate and work well with others to meet targets

Exhibits honesty & trustworthiness

Open tonew ideas& willing to challenge status quo

Location:

Remote Chiba Japan

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Required Experience:

JLL empowers you to shape a brighter way.Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers...