Executive Support Officer. Permanent Full Time Melbourne

About theOrganisation

Life Without Barriers is a leading social purpose not for profit organisation of 8000 employees working in more than 500 communities across Australia. We support children young people and families people with disability older people and people with mental illness. We work with people who are homeless refugees and asylum seekers.

Empowering people with disability to live life the way they choose is at the heart of how Life Without Barriers hasoperatedfor over 25 years. This is an exciting opportunity to join our team and continue this mission. Support people with disability to have the choice control and independence to live their best life. Ifyourepassionate about inclusivity respect and making a meaningful difference this is the career move for you.

We want to employ people who reflect the diversity of our clients to ensure we can support each clients individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the role

As anExecutive Support Officer you willprovidea full range of coordination communication administrative and project support to the Director DisabilityServices Victoriaenabling them tooperateeffectively and efficiently.

The successful candidate will havepreviousexperience supporting a senior leader will be highly relational a quick learner problem solverand be flexible and adaptable to thrive in a fast-paced environment with rapidly changing priorities.

This role is permanentfull-timerolebasedinour Box Hilloffice(2-3 times per week)withhybrid work from home arrangements.

Key responsibilities

• Providetimelyand effective diary management

• Prepare high quality documents (reports letters submissions etc)

• Arrange travel and accommodation asrequired

• Administration support includingreconciliation of monthly expenses

• Plan and coordinate meetings(including agenda preparationcollation of papersand takingminutes)

• Ensure the Director is prepared for all meetings and events (including briefing materialspresentationsandlogistics)

• Review incoming correspondence prepare aresponseand/or send written correspondence on behalf of the Director

• Coordinate and collate operational reporting including analysis and insights

• Monitor the implementation of Strategic and Business Plans for the Director

• Proactively work with stakeholders to ensure achievement of timelines budgets and outcomes and providing updates asrequired.

• Stay abreast of industry themes trendschangesand developments

• Establish andmaintainworking relationships with key internal and external stakeholders

Skills & experience

• Experience providing support to a Senior Leader

• Experiencebuildingandmaintainingrelationships with key internaland external stakeholdersat all levels

• Problem solving skills and ability to consider strategic implications of decisions/actions

• High levelof influencingverbalandwritten communication skills

• Abilityto develop and collate organisation reporting and paperson complex and sensitive matters

• Ability to manage sensitive information andmaintaina high degree of confidentiality

• Demonstratedabilityto manage conflicting priorities work underpressureand meet deadlines

• Advancedproficiencyin Microsoft Office suite of programs.

Successful candidates willbe requiredto clear probity checks including National Criminal History Record Check.

Benefits

• Hybrid work from homearrangements

• Supportive leadershipthat leads with respect and relationships at the core

• National organisation with various career opportunities

• Access to fitness passportand employee wellbeingprogram

• Salary packaging benefits including up to $15900 of your annual salary tax free

• Monthly rostered days off

How to Apply
Include your resume and covering letter in one document click Apply and follow the prompts. For any contact Kestra Callerat

Candidates with disabilities who require adjustments to the recruitment process or the application form in an alternate format can visit information on our access and inclusion work and how to contact us directly.

Applications close at midnight Wednesday the 29th of April