Vault Operator

JOB OBJECTIVE

Detail-oriented and highly responsible professional seeking a Vault Operator position to ensure secure handling storage and management of sensitive materials. Committed to maintaining strict access control accurate inventory records and full compliance with security protocols and regulatory standards while safeguarding confidentiality and supporting efficient vault operations.

ROLES & RESPONSIBILITIES

• Manage daily vault operations including secure storage and handling of sensitive equipment documents and materials
• Ensure only authorized personnel access the vault using strict security protocols (badges biometrics logs)
• Maintain accurate entry/exit records and monitor access logs for audit purposes
• Receive store and issue items against approved documentation or system requests
• Keep detailed inventory records (serial numbers batch tracking) and ensure proper labeling and traceability
• Conduct regular inventory audits and reconcile discrepancies
• Prepare secure packaging and coordinate safe transfer of high-value or classified materials
• Generate reports on inventory access activities and incidents
• Maintain compliance with company policies and regulatory requirements
• Immediately report any security breaches discrepancies or suspicious activities
• Support internal and external audits with accurate documentation
• Ensure adherence to safety confidentiality and data protection standards

WORK EXPERIENCE REQUIREMENTS

Above 5 years

QUALIFICATION CERTIFICATION & EDUCATIONAL REQUIREMENTS

Microsoft Excel (data entry inventory tracking reporting)

Microsoft PowerPoint (report preparation and presentations)

ERP systems (inventory and material management) MS Office..

PREFERRED SKILLS

• Experience in vaults warehouses or inventory operations
• Knowledge of security and access control procedures
• Experience in ERP systems for inventory management
• Good knowledge of Microsoft Excel for data entry and reporting
• Basic knowledge of Microsoft PowerPoint for reporting
• Forklift driving (preferred)
• Narrow aisle forklift experience (good to have)
• Ability to handle confidential and sensitive materials
• Strong attention to detail and accuracy
• Good communication and coordination skills
• Ability to work in a secure and compliance-based environment Willingness to learn and adapt to new technologies tools and equipment.
• Attention to detail and commitment to accurate documentation.

HSE RESPONSIBILITIES

• Take care of your own safety and the safety of others as far as practicable.
• To be aware of and play an active role in the achievement of Thales HSE policy & objectives.
• Comply with local HSE laws and legislation.
• To use safety equipment (including PPE) as required and intended.
• Lead by example and actively encourage departments to look at ways to conserve water & energy minimize the generation of waste and encourage recycling.
• Everyone within Thales has the right to stop working if they believe that their activities may affect their health and safety or that of this circumstance such conditions must be reported immediately to their line manager and the HSE department.