Office Admin & Facilities

About The Company

Trindent Consulting is a global management consulting firm that specializes in technical augmentation in the energy sector specifically downstream Oil & Gas.

Weve helped over 100 clients achieve significant financial benefits that yield between 500-1500% return-on-investment within the 1st year and weve done that without capital investments or software changes of any kind.

Established in 2008 Trindent Consulting has quickly garnered a reputation as a firm that Makes It Happen. We are ranked as one of Canadas Fastest-Growing Companies by Canadian Business and GROWTH 500 for 7 years in a row and named one of the Fastest-Growing Consulting Firms by Consulting Magazine in 2015 through 2020.

Our Corporate Services team based in our Toronto Head Office manages our finance human resources back office administration and IT support services for our global employees customers and stakeholders.

Reporting to the Office Manager we arehiring an Office and Facilities Administrator to be based at our George Street offices in Downtown Toronto on a 5 day a week basis. This person will help with the smooth running of the office new employee onboarding processing and providing day-to-day operational and back-office support.

Role and responsibilities:

• Officeadministration / reception filing answering phone calls etc.
• Vendor liaison and oversight related to all admin and facilities activities (e.g. pest control cleaning maintenance and repair security).
• Maintain master vendor list
• Fire and Alarm system maintenance and monitoring
• Rooftop maintenance
• Electronic and hard copy filing and recordkeeping
• Rooftop Patio maintenance
• Solar panel maintenance
• External cleanliness and snow removal
• Health and Safety support
• Wall graffiti removal
• Storeroom maintenance and stock control
• Place monthly orders for food snacks and office supplies.
• Supporting company external / internal events.
• Collection and delivery of office supplies
• Office opening and closing
• Mailing and shipping.
• Maintaining plants.
• Take care of some cleaning repairs and simple maintenance of the office facilities.
• Identify and execute cost savings initiatives.
• Provide secondary support for travel and internal / external event coordination.
• Assisting HR during the new employee onboarding process

Skills and qualifications

• Must have driving license and own vehicle to facilitate collection / delivery of office materials etc.
• A degree or college diploma or certificate in businessadministration or officeadministration
• 2-5 years experience of supporting an office environment
• Proficiency in Microsoft Office applications and other office technology.
• Facility Management experience
• Health and Safety experience/certification
• Comfortable working in a fast-paced environment.
• Excellent organizational and time management skills.
• Excellent interpersonal and communication skills.
• Strong analytical and problem-solving skills.
• Attention to detail sense of urgency and an enthusiastic can-do attitude.
• Ability to work independently or as part of a team.

If you are looking for an opportunity that will see you support employees and provide a first-class service as part of a global Corporate Service team apply now!

Trindent Consulting is committed to providing an accessible respectful and inclusive environment for all employees and job applicants. We will provide reasonable accommodation if required. If you require any specific accommodation due to a disability or a medical need during the application process please contact us.

Required Experience:

Junior IC