Accounts Payable Manager

We are always seeking talented motivated growth-minded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Accounts Payable Manager is responsible for managing the firms accounts payable function including the timely and accurate processing of vendor invoices expense reimbursements and related disbursements and ensures compliance with applicable legal and regulatory requirements while supporting efficient operations and strong vendor relationships.

The Accounts Payable Manager leads the AP team collaborating with internal stakeholders across Finance Procurement HR and Office Administration and partners with practice group and business services leadership to address payment-related needs and complex situations.

Essential Duties and Responsibilities:

• Oversee the full accounts payable cycle including invoice intake coding approval workflow payment processing and vendor maintenance.

• Ensure invoices are processed accurately and on time in accordance with firm policies contractual terms and budget guidelines.

• Monitor AP aging cash requirements and payment runs and address any related issues as they arise; coordinate disbursement schedules (e.g. ACH wire checks).

• Maintain accurate vendor records W-9/W-8 collection and 1099 reporting for the firm.

• Oversee employee expense report review and reimbursement ensuring compliance with firm travel & expense policies and client-related billing requirements.

• Ensure appropriate coding of costs to matters and proper capture of billable/non-billable expenses.

• Maintain a strong understanding of law firm financial structures (e.g. partner distributions cost recoveries client cost advances) and how AP impacts profitability and reporting.

• Establish document and enforce AP policies and procedures including segregation of duties delegated authority and approval thresholds.

• Ensure compliance with internal controls firm policies ethical obligations and relevant legal/regulatory requirements.

• Support internal and external audits by preparing schedules responding to inquiries and ensuring appropriate documentation and reconciliations.

• Monitor and mitigate risks related to fraud duplicate payments and vendor data integrity.

• Supervise mentor and develop the accounts payable team; provide ongoing training coaching and performance feedback.

• Foster a service-oriented solution-focused culture that balances control and compliance with responsiveness to attorneys and business professionals.

• Collaborate with other Finance leaders (e.g. Billing General Ledger Payroll Pricing) and operational leadership (e.g. Office Administrators HR IT Procurement) to support firm initiatives.

• Assist with budgeting and forecasting related to vendor spend and AP-related cash flow.

• Proactively identifies issues researches root causes and recommends practical solutions.

• Maintain strict confidentiality of firm and client information.

Knowledge Skills and Abilities:

• Strong leadership and team management skills with the ability to coach develop and motivate teams in high-volume deadline-driven environments.

• Skilled in reconciling vendor statements and managing dispute resolution.

• Skilled in preventing and recovering duplicate payments.

• Proficient in accounts payable aging analysis and portfolio management.

• Ability to maintain a high degree of accuracy and thoroughness in reviewing payments coding and documentation.

• Meticulous attention to detail with strong analytical and problem-solving abilities.

• High level of integrity and professionalism.

• Strong commitment to client service ethical conduct and firm values.

• Exceptional written and verbal communicationskills.

• Exceptional client service with strong interpersonal skills.

• Strong organizational time management and prioritization skills with proven ability to perform under pressure and balance multiple competing priorities and deadlines.

• Ability to self-manage and work effectively in a remote hybrid and in-office environments.

• Ability to work independently and collaboratively as part of a team to support consistent efficient workflows.

• Proficient in Microsoft Office with advanced expertise in Excel.

Education and/or Experience:

• Bachelors degree in business administration accounting finance or related field; or a combination of education training and experience that demonstrates the ability to perform the essential duties of the position.

• Minimum five (5) years of accounting experience.

• Minimum three (5) years of leadership experience.

• Experience in Emburse and/or Aderant beneficial.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors such as position location market education training and/or experience.