Office & People Experience Associate

About Odin

Odin is building the investment infrastructure for the future of private markets. We believe capital is one of the most powerful tools for shaping the world - and more people should be putting it to work. Our mission is to make it radically easier to raise and deploy capital so that anyone anywhere can back the companies and ideas they believe in.

Our first product is a full-stack platform for launching and running private investment firms - think Shopify for VC and PE. We handle all the infrastructure: from legals and investor onboarding to KYC/AML payments tax reporting and exits.

Were already trusted by over 10000 angels VCs and founders. We administer over $500m in assets covering investments from pre-seed to series E. This includes household names like ElevenLabs OpenAI SpaceX xAI Anduril etc. but also new companies creating everything from synthetic brains to small nuclear reactors.

The Role

Reporting to our Head of People & Talent you will be a core part of how Odin runs its office takes care of its team and creates a great experience for both employees and external guests. This role is foremost an office and events experience role and also a place to get hands-on with people operations. Over time there is real scope to get involved in how we use AI to build smarter ways of working across the function.

Your responsibilities will include:

• Office management: Keep the office running smoothly day to day. This includes managing supplies liaising with building management making sure the space is well-stocked and well-presented and being the go-to person for anything the team needs on-site.

• Employee & external experience: Help plan and run events & dinners that reflect Odins culture. This includes end-to-end coordination - logistics venue management guest lists supplier communication and on-the-day execution. Youll support Imani the founders and the commercial team with this directly.

• Championing the team: Help recognise wins and milestones in ways that feel meaningful thoughtful and personal.

• Onboarding: Support a smooth well-organised experience from offer acceptance to first day including IT setup equipment and cross-functional coordination.

• Broader People and Talent projects: Contribute across engagement employer brand and culture-building initiatives as priorities shift. You will also support the build out of our operator network and play a key role in our plans for how we grow and nurture the community were building in the startup ecosystem.

About You

We are looking for someone who is organised curious and genuinely cares about the people around them. Someone who takes pride in getting things right brings humility and empathy to how they work and shows up with energy. What matters most is how you think and what you would do with the opportunity.

Must-Have Qualities

• You are highly organised with strong follow-through. You can hold multiple moving pieces and not drop them.

• You have coordinated something logistically complex whether professionally or otherwise.

• You care about people experience. You notice when something could feel better for someone whether that is an onboarding flow an event or a process and you want to fix it.

• You are energised by variety and by people. Whether you are setting up for an event or fixing a broken process you show up with the same level of care and enthusiasm.

• You are a clear communicator across async written and in-person settings.

• You stay calm under pressure and know how to prioritise.

Nice to Have

• Any exposure to events people operations or office management.

• You have used AI tools in a hands-on way building automations workflows or anything beyond basic prompting.

• You are someone who can actively identify where LLMs and automation can improve how we work and help build it. This could be workflows people dashboards onboarding automations or internal tools. If you are someone obsessed with removing the most manual time-consuming parts of running a people function we want to hear from you.

  We know this role covers a lot of ground and you may not tick every box. If you havent had the chance to work with AI or LLMs yet but you are exceptionally organised thrive in a varied role and have experience organising events managing logistics and supporting people we would still love to hear from you.

The Hiring Process

1. Initial Call: Meet with Imani our Head of People & Talent to discuss the role your experience and ensure alignment (30 mins)

2. Deep Dive Interview: An in-depth conversation with Imani to unpack your experience and motivations (1 hour)

3. Workshop: Spend time with Mary & Imani to assess how well you could do the role in practice (1 hour)

4. Final Interviews: Meet with Mary and Paddy our Founders for an in-depth discussion about our values and vision (2 hours)

Salary

The salary band for this role is 35000 - 45000 equity options. During the hiring process well assess your experience and capabilities using our internal levelling framework to determine your starting salary.

Working at Odin

Were a London-based team and for this role being in the office makes a real difference. The speed and intensity we operate at make in-person collaboration crucial and we expect at least three days per week in the office. Given the nature of the role and cadence of events there will be periods occasional where you may be in person up to five days per week or required to flex hours to be available for events that could run during the evening or fall on the weekend.

We work hard and care deeply about performance while also supporting sustainable output and life outside work.

Benefits

• Health: Private health insurance (Vitality) paid sick leave including support for pregnancy loss and fertility treatments and access to Spill for mental health support

• Wellness: 1000 annual budget for health therapy or fitness

• Parental Leave: Enhanced maternity adoption paternity and partner leave

• Pension: 4% employer contribution with salary sacrifice options

• Time Off: 25 days annual leave 2 wellness days and flexible bank holidays (33 days total)

• Work From Anywhere: Up to 6 weeks per year working from anywhere globally

• Birthday Leave: An additional day of leave

Required Experience:

IC