Academic Relations Coordinator

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Posting Information:

This position is being offered as a Secondment or contract opportunity. Term: 18 months

There are 4 vacancies for this position.

The internal posting deadline for this position is March 5 2026 at 11:59PM.

This posting is for an existing vacancy

Job Description:

Job Description

Primary Purpose

The Academic Relations Coordinator will support the rollout and administration of the Universitys first collective agreements for Sessional Instructors and Graduate Research/Teaching Assistants (GRA/GTA). This role will focus on process creation recruitment coordination seniority and incumbency management and change management. The Faculty Relations Coordinator will work closely with Human Resources (HR) and the Office of Faculty and Academic Life (FAL) ensuring consistent implementation of collective agreements across the six faculties.

Key Accountabilities

Collective Agreement Administration

Maintain and administer seniority and incumbency lists for Sessionals and GRA/GTA staff

Ensure all appointments offers and renewals comply with the collective agreement terms

Respond to faculty and staff inquiries regarding collective agreement interpretation and application

Maintain accurate and confidential records in accordance with HR policies

Recruitment and Appointment Coordination

Supports the implementation and execution of Labour Relations direction and priorities ensuring alignment with the Universitys strategic plan.

Administers and monitors established bargaining mandates and budgets.

Provides triage support for complex escalated labour relations matters

Process Development and Change Management

Design and implement standardized processes to support collective agreement rollout

Identify opportunities to improve workflow efficiency and compliance

Provide guidance and support to ensure smooth transition to new practices

Assist in training and orientation related to collective agreement administration

Stakeholder Collaboration

Serve as a liaison between HR FAL and Faculty leadership on labour relations matters

Collaborate with HR and FAL to ensure consistent messaging and practices across Faculties

Support Faculty in interpreting and applying collective agreement provisions correctly

Reporting and Analysis

Prepare reports and summaries on seniority incumbency recruitment and other relevant metrics

Assist in identifying trends or potential issues to support proactive labour relations management

Contribute to continuous improvement of HR FAL and Faculty processes through data-driven insights

Required Qualifications

Education

Post-secondary (degree diploma and/or certificate) in Human Resources Labour Relations Industrial Relations Business Administration or related field

Experience

1-3 years experience in human resources labour relations or collective agreement administration (post-secondary experience preferred)

Knowledge/Skills/Abilities

Knowledge of labour relations principles employment legislation and collective agreement processes

Strong organizational analytical and problem-solving skills

Excellent interpersonal and communication skills; collaborative approach

Ability to handle confidential information with discretion

Ability to triage stakeholder needs with a professional service-focused approach

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is coordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Métis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources or ext. 45935.