Regional Events Coordinator

We are always seeking talented motivated growth-minded and creative individuals. Our firm is committed to providing employee support and advancement while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Regional Events Coordinator will support single-day events (e.g. external/client-facing and internal/attorney-facing events) across the firms practice and industry groups firmwide.

Essential Duties and Responsibilities:

• Plan coordinate and track all single-day events including but not limited to dinners happy hours receptions webinars and virtual events (external/client facing and internal/attorney facing).

• Record and track firm tickets through TicketManager a web-based ticket management software.

• Run virtual events and webinars through video communication platforms On24 and Zoom.

• Create maintain and track events through InterAction a client relationship management (CRM) database.

• Support the design creation communication and tracking of firm invitations through e-marketing software.

• Develop and maintain relationships with travel partners.

• Provide support and expertise of firm travel platforms.

• Maintain billing and accounts payable for events.

• Responsible for department event deposits and invoices; timely submission and managing budget requirements for each event.

• Provide support and expertise for all events as needed.

• Update and maintain firm calendars ensuring accuracy to support business needs.

Knowledge Skills and Abilities:

• Serviceoriented collegial and able to work effectively with lawyers staff and vendors at all professional levels to implement successful events.

• Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.

• Maintain confidentiality when handling matters for the firm and clients.

• Able to communicate ideas or positions in a clear efficient manner in handling all event matters.

• Display a keen attention to detail and be well-organized.

• Problem solver and highly responsive.

• Able to effectively multi-task and prioritize projects while meeting all appropriate deadlines; adaptable to rapidly evolving events environment.

• Proficient with Microsoft Word Excel Outlook and PowerPoint

• Ability to travel to support firm events.

Education and/or Experience:

• Bachelors degree from an accredited college or university; any combination of training education and experience that demonstrates the ability to perform the positions duties may be considered.

• Minimum of two (2) years experience in event planning.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices or you are a resident of California the United Kingdom or the European Union and wish to exercise your privacy rights please contact us at .

Equal Employment Opportunity
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions which include hiring promotion transfer demotion evaluation compensation and separation without regard to race color religion sex age sexual orientation gender identity or expression national origin pregnancy citizenship disability genetic information marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors such as position location market education training and/or experience.