Human Resources Coordinator

DEPARTMENT: Human Resources

LOCATION: Kamloops BC

STATUS: Full-Time Excluded from the union

HOURS of WORK: 40 hours per week

SCHEDULE: Monday-Friday typical schedule between 8:30 am - 4:30 pm. Flexibility for some work in the evening time is required.

REPORTS TO: HR Director

COMPENSATION: $60673 - $69659 annually ($29.17 - $33.49 per hour)

JOB NUMBER: 2026-28

ABOUT THE JOB:

Are you passionate about connecting great people with meaningful work

Interior Community Services (ICS) is hiring a new Human Resources Coordinator position focused on recruitment and HR systems records and reporting.

As ICS continues to grow we are expanding our HR team into coordinated roles with clear primary this position you will lead recruitment and HR information systems while a second HR Coordinator focuses on occupational health & safety benefits and leave administration. Our coordinators work closely as a team and will be cross-trained to provide coverage and support for each other during vacations leaves or peak workload periods.

You will partner with hiring managers and employees across the organization to ensure internal and external hiring processes run smoothly Collective Agreement requirements are applied consistently and employee information systems remain accurate and well maintained.

PRIMARY RESPONSIBILITIES

Recruitment:

• Lead full-cycle recruitment: job postings candidate screening conducting interviews and drafting employment agreements
• Partner closely with hiring managers to understand workforce needs and guide hiring decisions in compliance with Collective Agreement rules internal requirements seniority considerations and timelines
• Create a welcoming and positive candidate experience from first contact through onboarding
• Confirm and trackpre-employment requirements such as reference checks criminal record checks clearances drivers licence requirements and other documentation
• Support onboarding logistics to ensure new hires feel prepared informed and set up for success
• Promote and coordinate recruitment initiatives such as employee referral programs job fairs and Indeed postings and others as applicable.
• Support job classification processes by collaborating with supervisors and drafting and editing job descriptions.

HR Records:

• Maintain employee information in HRIS ensuring records are accurate and up to date.
• Organize personnel files track and monitor key employment requirements (criminal record checks job requirements permits annual sign-offs etc.)
• Track HR data statistics metrics and trends for the annual report.
• Support compliance with organizational policies collective agreement and legal requirements
• Identify opportunities to improve HR processes documentation and reporting systems

Shared HR Support:

As part of a collaborative HR team you will work closely with the other HR Coordinator and the rest of the HR and Admin team to support shared HR functions and provide coverage when needed.

• Provide back-up support for benefits administration leave tracking or OHS coordination when needed
• Assist with labour relations administration (meeting coordination note-taking grievance tracking drafting letters etc.)
• Contribute to HR projects policy updates communication and engagement initiatives and employee committees
• Assist the administration of employee feedback surveys
• Assist with taking meeting minutes distributing agendas coordinating meeting logistics for leadership teams and the board as needed.

EDUCATION TRAINING and EXPERIENCE:

• Degree (preferred) or Diploma in Human Resources
• 2 years of experience providing HR coordination support
• Or a combination of education training and experience
• Experience working in a unionized and non-profit organization is an asset
• Experience using an HRIS is an asset

SKILLS KNOWLEDGE and ABILITIES:

• Familiarity with workplace legislation (Workers Compensation Act Employment Standards Human Rights Code)
• Excellent organizational administrative and time management skills
• Strong verbal and written communication skills
• Collaborative team player with a detail-oriented approach
• Self-motivated with a high degree of initiative
• Experience handling confidential information with discretion
• Ability to work in a fast-paced environment with a service mindset
• Strong decision-making ability and sound judgment
• Proficient in Microsoft Office 365 and quick to learn new software
• Technologically adept with experience in HR software and systems
• Ability to work independently and manage multiple tasks efficiently
• Strong analytical skills with a focus on accuracy and efficiency
• High level of professionalism and strong work ethics
• Process-oriented with a focus on improving HR operations
• Adaptability to shifting priorities and change

REQUIREMENTS

• Valid Class 5 Drivers license (or equivalent) and safe driving record
• Driving access to a reliable vehicle.
• Must be able to travel within Kamloops and work a flexible schedule including some evenings as needed. Infrequent travel to surrounding communities may be needed for job fairs and employee engagement efforts but is not a regular job expectation.
• A clearance through the BC Ministry of Public Safety and Solicitor General background check is required.
• Following training is required and provided to the successful candidate free of charge. Existing certification is an asset: Anti-bullying and Harassment Abuse and Neglect Awareness training Privacy and Information Sharing Mandt (R).

BENEFITS

• Extended Health Care Benefits including Dental Vision Paramedical Services Life Insurance Long Term Disability (LTD) Employee & Family Assistance Program etc. upon completion of the probationary period.
• Municipal Pension Plan
• Annual vacation accrual starts at 6% ( 3 weeks after 1 year)
• 13 days of paid stat holidays per year
• 1 day per month sick leave accrual
• Annual wage increases upon completion of each full year of service up to the top of the range.
• Community involvement and well-being activities
• Fully paid job requirement training and opportunities for professional development

Contact us at for any accommodation needs at any stage of the hiring process.

ICS is proud to be an equal opportunity employer and is committed to creating a diverse and inclusive workplace. All qualified applicants who are legally entitled to work in Canada will receive consideration for employment without regard to race color religion visible or invisible diverse abilities gender gender identity or expression sexual orientation national origin age or citizenship or immigration status. Where bona fide occupational requirements limit the applicant selection the burden of proof rests with the Employer.