MPEC Research Operations Manager
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Job Location:
Boston, NH - USA
Monthly Salary:
$ 70990 - 101202
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Site: The General Hospital Corporation
Organizational Strategic Development & Operations
o Develops and executes an engagement strategy to attract new funding sources with emphasis on philanthropic and foundation partners
o Strategic Plan Implementation Marketing and External Engagement
oImplements the strategic plan through coordinated outreach engagement and communications initiatives
oLeads marketing and public relations efforts to promote MPEC research training opportunities and outcomes
oOversees dissemination of research findings and training offerings to internal and external audiences.
oStrengthens visibility and positioning of MPEC locally nationally and globally
oBuilds and sustains collaborative relationships across MPEC pillars MGB DOM Divisions other MGB Departments and external institutions
oIdentifies strategic priorities and develops a comprehensive strategic plan that increases synergy between MPEC pillars
o Collaborates with the Research Finance Manager to expand and sustain federal foundation and philanthropic support
oDevelops and implements a comprehensive strategy for MPEC operational growth
oProvides strategic oversight and direction for recruiting training mentorship and professional development for research staff with operational execution led by employees direct supervisor.
oDevelops and oversees an MPEC communications strategy
oWith MPEC leadership and faculty develop a plan to enhance and actively maintain communication of scientific outputs to both public and scientific partners
oWork with MPEC staff and faculty acting to promote and disseminate research findings methods and training opportunities to highlight and elevate the achievements of the group
oWorking with MPEC leadership the Research Finance Manager and faculty leverage a range of innovative platforms such as social media and online tools to engage partners potential collaborators and funders and the public at large in the outputs projects and directions of MPEC
oApplies a robust understanding of the processes involved in the overall research efforts. This includes clinical research transactional research implementation science health services/outcomes research economic analysis and global health both domestic and international to address the needs of the individual researchers and the research staff within MPEC
oBuilds and maintains operational infrastructure for community-engaged partnerships including coordination and institutional administrative processes to support MPEC investigators
oDevelops resources and guidance to strengthen community partner administrative capacity (e.g. reporting expectations research administration workflows) and reduce barriers to participation
oAssists in establishing Center-wide best practices for community-engaged and multisite partnerships
oCreates improves and sustains best practices to drive continuous research improvement efforts including deploying needs assessments to identify MPEC priorities and conducting exit interviews
oWith MPEC Director(s) leads monthly Center-wide meetings
oAttends and participates in monthly MPEC faculty and all-MPEC-wide meetings
oMeets weekly with the MPEC Director(s) and the Research Finance Manager
Research Personnel Management
oServes as a source of expertise for human resource issues
oRemains up to date on personnel-related issues such as benefits parental leave FMLA UKG Workday labor standards etc. and collaborate in the development and implementations MPEC policies to ensure compliance and wellbeing of staff
oPartners with the MGB HR Business Partner for Reductions in Force (full or partial) and Performance Improvement Plans (PIP) if needed
oEngages personnel (alone or with PI/supervisor) and provides necessary resources and support in:
oRIF/out-counseling conversations
oPIP counseling
oEnsures annual compliance for supervisory organization staff
oConfirms annual staff training requirements are met (HealthStream Advarra etc.)
oDirects or completes all supervisory organization staff performance reviews
oCollects and organizes input prepare draft review
oEnsures timely submission to HR by processing Workday evaluation tasks
oProvides coaching on annual goal development
oSubmits pay changes (merit adjustment promotion)
oCompletes Workday task approvals for supervisory organization
oSupervises the Staff Manager and through this role oversees recruiting staffing performance management and professional development for all MPEC staff.
oEvaluates staffing needs and with faculty and MPEC leadership sets recruiting priorities and timelines to ensure appropriate staffing levels for both faculty/professional roles and staff positions with recruiting operations executed by the Staff Manager
oEstablishes frameworks and expectations for staff professional and retention strategies to ensure optimal employee engagement and productivity implemented in partnership with the Staff Manager
oDevelops and approves Center-wide HR policies and SOPs to support an optimized workplace (workplace attendance authorship etc.)
Center Operations and Management
oSupervises the Research Office Manager:
oMaintains research equipment inventory for MPEC and facilitates interactions with IS Help Desk to procure service or troubleshooting for computing equipment
oLeads procurement and reimbursements activities ensuring fiscally prudent use of research funding and troubleshooting procurement of specialty items for research needs
oCoordinates activities with research trainees including scheduling and onboarding appointments on institutional training grants billing agreements with partner institutions and other logistical considerations
oOversees research space inventory monitors research space density completes routine space asset certifications assigns space/seats forecasts and strategizes about future space needs and works with organizational leadership to advocate for and identify appropriate space for Center efforts
oPartners with DOM Division administrators to coordinate MPEC interdivisional and inter-Departmental seating adjustments
oOversees identification and fulfillment of technology and tech support needs
-Manages daily administrative operations including scheduling correspondence and office logistics.
-Coordinates with department heads to ensure that administrative support is aligned with departmental needs.
-Monitors and improves office workflows and processes to increase efficiency.
-Ensures compliance with hospital policies procedures and regulatory requirements.
-Supervises and trains administrative staff managing performance and providing development opportunities.
-Oversees budgeting for office supplies and administrative resources ensuring cost-effective management.
-Assists in preparing reports presentations and documentation for senior leadership.
-Acts as a liaison between the administrative team and hospital leadership to facilitate communication.Onsite100 Cambridge Street40RegularDay (United States of America)1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Organizational Strategic Development & Operations
o Develops and executes an engagement strategy to attract new funding sources with emphasis on philanthropic and foundation partners
o Strategic Plan Implementation Marketing and External Engagement
oImplements the strategic plan through coordinated outreach engagement and communications initiatives
oLeads marketing and public relations efforts to promote MPEC research training opportunities and outcomes
oOversees dissemination of research findings and training offerings to internal and external audiences.
oStrengthens visibility and positioning of MPEC locally nationally and globally
oBuilds and sustains collaborative relationships across MPEC pillars MGB DOM Divisions other MGB Departments and external institutions
oIdentifies strategic priorities and develops a comprehensive strategic plan that increases synergy between MPEC pillars
o Collaborates with the Research Finance Manager to expand and sustain federal foundation and philanthropic support
oDevelops and implements a comprehensive strategy for MPEC operational growth
oProvides strategic oversight and direction for recruiting training mentorship and professional development for research staff with operational execution led by employees direct supervisor.
oDevelops and oversees an MPEC communications strategy
oWith MPEC leadership and faculty develop a plan to enhance and actively maintain communication of scientific outputs to both public and scientific partners
oWork with MPEC staff and faculty acting to promote and disseminate research findings methods and training opportunities to highlight and elevate the achievements of the group
oWorking with MPEC leadership the Research Finance Manager and faculty leverage a range of innovative platforms such as social media and online tools to engage partners potential collaborators and funders and the public at large in the outputs projects and directions of MPEC
oApplies a robust understanding of the processes involved in the overall research efforts. This includes clinical research transactional research implementation science health services/outcomes research economic analysis and global health both domestic and international to address the needs of the individual researchers and the research staff within MPEC
oBuilds and maintains operational infrastructure for community-engaged partnerships including coordination and institutional administrative processes to support MPEC investigators
oDevelops resources and guidance to strengthen community partner administrative capacity (e.g. reporting expectations research administration workflows) and reduce barriers to participation
oAssists in establishing Center-wide best practices for community-engaged and multisite partnerships
oCreates improves and sustains best practices to drive continuous research improvement efforts including deploying needs assessments to identify MPEC priorities and conducting exit interviews
oWith MPEC Director(s) leads monthly Center-wide meetings
oAttends and participates in monthly MPEC faculty and all-MPEC-wide meetings
oMeets weekly with the MPEC Director(s) and the Research Finance Manager
Research Personnel Management
oServes as a source of expertise for human resource issues
oRemains up to date on personnel-related issues such as benefits parental leave FMLA UKG Workday labor standards etc. and collaborate in the development and implementations MPEC policies to ensure compliance and wellbeing of staff
oPartners with the MGB HR Business Partner for Reductions in Force (full or partial) and Performance Improvement Plans (PIP) if needed
oEngages personnel (alone or with PI/supervisor) and provides necessary resources and support in:
oRIF/out-counseling conversations
oPIP counseling
oEnsures annual compliance for supervisory organization staff
oConfirms annual staff training requirements are met (HealthStream Advarra etc.)
oDirects or completes all supervisory organization staff performance reviews
oCollects and organizes input prepare draft review
oEnsures timely submission to HR by processing Workday evaluation tasks
oProvides coaching on annual goal development
oSubmits pay changes (merit adjustment promotion)
oCompletes Workday task approvals for supervisory organization
oSupervises the Staff Manager and through this role oversees recruiting staffing performance management and professional development for all MPEC staff.
oEvaluates staffing needs and with faculty and MPEC leadership sets recruiting priorities and timelines to ensure appropriate staffing levels for both faculty/professional roles and staff positions with recruiting operations executed by the Staff Manager
oEstablishes frameworks and expectations for staff professional and retention strategies to ensure optimal employee engagement and productivity implemented in partnership with the Staff Manager
oDevelops and approves Center-wide HR policies and SOPs to support an optimized workplace (workplace attendance authorship etc.)
Center Operations and Management
oSupervises the Research Office Manager:
oMaintains research equipment inventory for MPEC and facilitates interactions with IS Help Desk to procure service or troubleshooting for computing equipment
oLeads procurement and reimbursements activities ensuring fiscally prudent use of research funding and troubleshooting procurement of specialty items for research needs
oCoordinates activities with research trainees including scheduling and onboarding appointments on institutional training grants billing agreements with partner institutions and other logistical considerations
oOversees research space inventory monitors research space density completes routine space asset certifications assigns space/seats forecasts and strategizes about future space needs and works with organizational leadership to advocate for and identify appropriate space for Center efforts
oPartners with DOM Division administrators to coordinate MPEC interdivisional and inter-Departmental seating adjustments
oOversees identification and fulfillment of technology and tech support needs
Job Summary
Summary: Responsible for managing the daily operations of administrative services within the organization ensuring smooth and efficient workflows. This role oversees office functions staff coordination and provides administrative support to various departments working to enhance administrative processes ensure compliance with organizational policies and support overall operational goals.-Manages daily administrative operations including scheduling correspondence and office logistics.
-Coordinates with department heads to ensure that administrative support is aligned with departmental needs.
-Monitors and improves office workflows and processes to increase efficiency.
-Ensures compliance with hospital policies procedures and regulatory requirements.
-Supervises and trains administrative staff managing performance and providing development opportunities.
-Oversees budgeting for office supplies and administrative resources ensuring cost-effective management.
-Assists in preparing reports presentations and documentation for senior leadership.
-Acts as a liaison between the administrative team and hospital leadership to facilitate communication.
Qualifications
Education
Bachelors Degree Required
Masters Degree in Management Business or related field preferred
Experience
- Minimum of 5 years of research administration experience in an academic or non-profit research environment
- Experience in strategic development and implementation
- Expertise in clinical research oversight and procedures preferred
- Certified Research Administrator (CRA) or similar credential preferred
- Experience with foundation and philanthropic funding preferred
- Experience with communications and development activities preferred
- Minimum of 2 years of supervisory experience
Knowledge Skills and Abilities
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software and administrative technologies.
- Ability to manage multiple tasks and prioritize in a fast-paced environment.
- Experience in managing and mentoring a team.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$70990.40 - $101202.40/AnnualGrade
7EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
Manager
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
