Payroll & Accounting Coordinator

Role: Payroll & Accounting Coordinator

Location: Nelson BC

Reports To: Finance Manager

Direct Reports: N/A

Role Status: Full-time permanent

FLSA Status: Non-Exempt

Date of Last Review: March 2026

The Payroll & AccountingCoordinatorleads end-to-end payroll processing for salaried and hourly employees during bi-weekly pay cycles owning everything from timecard audits and CRA remittances to taxable benefit tracking and year-end T4 role ensures payroll isaccurate compliant and a consistently positive experience for the off weeks the focus shifts to supportingthe administration ofaccounts receivable vendor payments bank reconciliations and month-end close activities including journal entries balance sheet reconciliations and payroll data for budgeting and cash flow forecasting.

This role carries significant trust. The Payroll &Accounting Coordinatorhandles sensitive compensation banking and personal employee information daily and is expected to treat that information with the utmost discretion. Beyond confidentiality the business and its people depend on this role to show up consistently meet deadlines and flag issues role suits someone who takes pride in getting the details right understands the downstream impact of their work on both people and the business and canbe counted on for deliverables.

Essential Duties and Responsibilities

Payroll Processing

• Process full-cycle bi-weekly payroll for salaried and hourly employees ensuring accuracy and on-time payment

• Review and audit timecards for completeness and manager approvals prior to each payroll close

• Calculate and processoff-cycleruns including termination pays and pay corrections in compliance with the BC Employment Standards Act

• Process payroll reimbursements for cell reimbursement company-approved mileage and out of pocket expenses

Compliance & Remittances

• Prepare and submit CRA payroll remittances on schedule ensuring CPP EI and income tax deductions reconcile to payroll registers each period

• Monitor and apply legislative changes affecting payroll including annual CRA threshold updates BC minimum wage changes and ESA amendments

Taxable Benefits & Deductions

• Calculate and track taxable benefits including employer-provided vehicles employee loanslongevity giftsand group life insurance foraccurateT4 reporting

• Working in close partnership with the People & Culture Manager administer RRSP contribution deductions track annual limits and ensuretimelycontribution uploads includingemployer matching submissions

Auditing & Reconciliation

• Audit each payrolltoidentifyand resolve discrepancies in earnings deductions tax withholdings and year-to-date totals

• Reconcile payroll liability accounts to the general ledger each pay period and produce payroll journal entries and variance reports for month-end close

Year-End & T4 Administration

• Lead the annual T4 preparation process reconciling all applicable boxes against payroll registers and benefit summaries prior to filing

• Review and approvethe T4 Summary with CRA by the annual deadline; manage amended filings and respond to CRA inquiries as needed

General Accounting Duties

• Act as a supportfor accounts receivable functions includingassisting withinvoicepreparations posting receipts andmonitoringoutstanding balances to ensuretimelycollections

• Process invoices ensure proper coding and prepare vendor payments

• Ensure all cash receipts have been matched and posted

• Initiate payment to vendors and employees for expense reimbursements

Month-End Duties

• Assistthe finance team with month-end close activities including preparing journal entries accruals and supporting documentation as needed

• Reconcilebank accounts credit card statements and intercompany balances promptly investigating and resolving discrepancies

• Contribute to budget tracking and variance analysis by providing information andassistingdepartment managers as required

• Providepayroll data for month-end financial analysis budgeting and cash flow forecasting

Core Competencies

• Innovation & Problem-Solving - applies creative thinking to solve work challenges by combining traditional methods withnew approaches. Actively seeks opportunities to improve processes and outcomes within their area of expertise

• Technical Excellence & Craft Mastery -maintainshigh standardsof technical skill and craftsmanship in their specialized area. Continuously developsexpertisewhether indigital planning strategic partnerships people & culture fabricationtechnicalfinishing operations or finance

• Collaborative Partnership & Communication - works effectively with others through clear communication and knowledge sharing. Builds strong working relationships with colleagues clients and partners based on trust and mutual support

• Long-term Stewardship & Responsibility - prioritizes safety and invests in developing future capabilities and relationships

• Ownership & Continuous Growth - takes responsibility for work outcomes and commitments whilemaintainingfocus on growth and improvement. Demonstrates reliability and proactive communication while seeking opportunities

Qualifications Knowledge Skills Attributes

• Minimum 5 years of accounting and payroll processing experience

• CertifiedCanadianPayroll Professional (CPP)

• Knowledge of Canadian accounting principles tax regulations labour laws and payroll software; experience with Ripplingand QuickBooksan asset

• Proficient in accounting software and Microsoft Excel

• Exceptional analytical organizational and problem-solving skills with high attention to detail

• Effective communication skills and ability to handle confidential information professionally

• Adaptableandable to manage multiple tasks and meet deadlines in a fast-paced environment

Schedule and Working Conditions

• Ability to work 8:30-5:00 Monday Friday with a 30-minute unpaid lunch each day

• Ability to work on-site at Spearhead offices

• Manual dexterity tooperatea computer and other common office equipment on a regular basis

• Ability to work sitting or standing at a desk for work shifts

Compensation

• Pay range is$60k-$75kcommensuratewith experience and qualifications

• Extended Health and Dental benefits

• Weekly Indemnity Insurance

• Group Retirement Savings Plan

Statement of Inclusion

Spearhead is committed to fostering a culture of diversity equity and inclusion. The unique experiences talents and perspectives of our employees drive our success and contribute to both our culture and reputation. We believe that embracing diversity and inclusion is essential to attracting developing andretaininga talented workforce. By prioritizing these principles we enhance innovation improve problem-solving and strengthen company performance. Our commitment to diversity ensures thateveryindividuals contributions are valued empowering us to achieve sustainable success and continued growth.

Required Experience:

IC