Front Desk Coordinator

About the Opportunity

Our Calgary branch is looking to add an enthusiastic Front Desk Coordinator to help support our energetic office. Do you like a variety of tasks throughout your day Are you able to pivot in the face of changing priorities If organization is your mainstay you are energized by working in a collaborative environment and you have a strong MS Office skill set lets connect!

More specifically as a Front Desk Coordinator some of your key responsibilities will be:

• First Impressions As an in-office role you will create a welcoming space for clients guests and staff and arrange onboarding for new colleagues on site.
• Office Coordination Order and restock general office and field supplies; keep common areas tidy maintained and organized; coordinate outgoing mail and courier service; FOB and security system maintenance; and general office maintenance and organization.
• Support Meetings Day-to-day meeting support such as coordinating and ordering lunches ensuring boardrooms are tidy and stocked set up and take down as needed.
• Financial Coordination Facilitate accounting processes such as but not limited to Visa management bank deposits invoice coding and processing and support good business acumen.
• Events and Staff Functions Assist in coordinating a variety of events book meeting rooms event set up and take down as needed coordinate catering requests and manage swag inventory assembly and packaging.
• Other administrative duties office support tasks and errands as required.

About You

Are you proactive motivated and eager to learn new things and provide outstanding service to our internal teams and external clients Our ideal candidate is someone who is looking to start their career with 1 to 3 years of experience or equivalent education/experience in office administration or a related field.

The core skills that will help you succeed here include:

• High Quality and Detail Oriented You take personal pride in delivering outstanding quality work for project leaders and team members. You follow accounting and administrative processes accurately and meet business deadlines.
• Service Mindset You value and deliver high-quality innovative service to all colleagues clients and guests.
• Communication You are an excellent communicator both verbal and written and are able to convey information to a wide variety of audiences.
• Flexible and Adaptable You embrace the ambiguity of other duties as assigned and demonstrate a creative and positive approach to problem solving and are not rattled by interruption or changes in plans.
• Collaborative You encourage cooperation collaboration and partnerships. You build positive relationships seek to understand with a curious and caring mindset and can weave the ideas and needs of team members into a cohesive plan.
• Energized You are personable and consistently demonstrate an approachable and inviting attitude and handle demanding workloads competing demands distractions and interruptions with professionalism and ease.
• Critical Thinker You analyze information objectively and make informed decisions. You consider diverse perspectives and effectively solve complex problems through logical reasoning.
• Technically Proficient You accurately follow accounting and administrative processes and meet business deadlines. You have experience with all Microsoft Office programs with sophisticated knowledge of Word PowerPoint and Excel.

About Us

Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today tomorrow and forever.

At Urban Systems vibrant communities are everythingincluding our own work community. Since 1975 we have grown to more than 700 people with 18 offices across Canada. Every day our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients including Indigenous communities all levels of government commercial and residential land developers and the natural resource sector.

We care for our communities and for our people. Its our differences that make us exciting and our shared belief in Urban Systems that binds us together. Were searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

Our Commitment to You

Are you looking for opportunities to participate in challenging projects and work with multiple teams Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Heres what you can expect as a team member at Urban Systems:

• Competitive Compensation and Benefits. Youll receive competitive compensation extended health dental vision care coverage and more. This position will have a salary range of $55000.00 - $60000.00 per year based on a 40-hour work week. The range is negotiable based on your skillset and experience.
• Paid Time Off. We encourage all team members to take time off to recharge. Enjoy 3 weeks of paid vacation to start in addition to statutory days off throughout the year.
• Learn and grow. Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching in-house learning technical courses and more.
• Work with Interdisciplinary Teams. Amazing things happen when you mix creativity curiosity teamwork and a strong desire to collaborate and innovate. You will be part of diverse interdisciplinary teams to deliver important projects for our clients and their communities.
• Flexible Hours & Work Environment. You have a life outside of work. We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments.
• Saving for the Future. To help you achieve your long-term retirement goals we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA.
• Support through Transitions. You will be supported through lifes moments and transitions big or small including top-up for parental leave for both biological and adoptive parents.
• Create Lasting Community Impact. 98% of Urban Systems employees believe that the work we do is important. Join a team of like-minded leaders and work together to bring impactful community projects to life!

How to Apply

If this describes your background skills and attributes please visit our website for more information and submit your resume and cover letter. If it doesnt describe you exactly but you feel you are well suited to this opportunity we encourage you to apply.

Deadline for applications: Wednesday April 29 2026 at 10:00 am MDT

All resumes are reviewed by someone on our recruitment team. If you have individual needs or requirements and request assistance throughout the application process please get in touch with our recruitment team by email at so we can better support you.

Urban Systems is an equal-opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life and so do you. We are looking for candidates with their own unique talents. If you dont meet 100% of the preferred skills outlined in this job posting tell us why youd be a great fit for Urban Systems in your cover letter!