Please be aware of recruiting scams!
CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.
About Us:
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
For over 30 years its been CALSTARTs mission to develop assess and implement large-scale zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses organizations governments and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific technical and policy support for regulatory development and clean technology and infrastructure acceleration.
The Project Manager I Mobility Grants (CMO) will provide essential support for the Clean Mobility Options (CMO) Pilot Program by managing reimbursement workflows maintaining program data systems and supporting awardee coordination. This role integrates voucher processing with Salesforce-based data tracking import and export management and reporting to enhance program efficiency and transparency. The Project Manager I will also assist with cohort coordination ensuring program management staff remain updated on awardee needs and progress.
Duties & Responsibilities
Voucher Payment Processing (35%)
Manage payment requests for CMO Mobility Project Vouchers.
Collaborate with awardees to confirm that reimbursement submissions align with approved project milestones and timelines providing clear and timely communication on payment status and compliance needs.
Deliver timely reimbursement updates and summaries for project managers and leadership teams.
Salesforce and Data Systems Management (35%)
Maintain accurate and up-to-date Salesforce andAirtablerecords for voucher reimbursement tracking awardee activities and reporting.
Support data transparency validation and synthesis by reviewing and documenting analytics outputs developed by CALSTARTs Data and Analytics team including data sources assumptions methodologies file management practices and data limitations to improve accessibility accuracy and audit readiness.
Use SalesforceAirtable and intermediate- to advanced-level Excel tools including structured trackers pivots lookups and reconciliation tools to translate quantitative outputs into clear qualitative insights dashboards and reports that support program management internal decision-making and external reporting.
Collaborate with the Program Management team to develop and maintain tools and visualizations that reflect awardee progress program impact and synthesized qualitative and quantitative data across the project lifecycle.
Awardee and Cohort Support (20%)
Provide guidance and resources to support awardees navigating reimbursement and documentation requirements including developing and updating training materials and support tools.
Support planning and coordination of cohort meetings by collecting feedback and identifying emerging needs or challenges.
Update program management staff with key awardee insights to support proactive responses to project timelines and milestones.
System and Process Development (10%)
Contribute to continuous improvement of reimbursement and data management workflows.
Support development of new processes for tracking insurance updates milestone reporting and Window 2 award implementation.
Collaborate with internal teams to streamline cross-platform data flow and reporting.
Qualifications
Experience in reimbursement data management or operational tracking.
Proficiency with Salesforce or similar CRM or database systems.
Experience building reports and maintaining accurate data workflows.
Desired
Familiarity with CARB or state-funded grant programs.
Experience with voucher-based or grant reimbursement systems.
Understanding of transportation equity and clean mobility programs.
The Program Associate will manage day-to-day data and reimbursement processes independently while receiving direction on broader program goals.
Desired Qualifications
Bachelors degree in a related field such as finance program administration or data analytics.
Strong data management and reporting skills using Salesforce andAirtable.
Intermediate to advanced Excel proficiency for data analysis reconciliation and reporting.
High attention to detail in financial and data tracking.
Ability to synthesize qualitative and quantitative information for internal and external reporting.
Strong communication skills and ability to collaborate across teams.
Knowledge of CARB processes and CMO program structures.
Familiarity with data analytics environments and interpretation of Python-based analytical outputs with no coding required.
Spanish fluency for engagement with diverse communities.
We understand that not everyone will match the above qualifications 100%. If your background isnt perfectly aligned but you feel you would be a great addition to the team wed love to hear from you.
Were a tight-knit team of world-class innovators business minds and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!
We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical Dental Vision Short Term Disability Long Term Disability and Life Insurance Retirement plan with generous company contributions FSA for Health and Dependent Care 3 weeks of vacation time in the first year of employment 11 paid company holidays paid sick time paid family leave and more!
Our inclusive environment focuses on making decisions based on merit without regard to race color hair texture gender religion age nationality social or ethnic origin sexual orientation gender identity gender expression LGBTQIA status marital status pregnancy disability genetics veteran status or any other characteristic protected by law.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Chief
Please be aware of recruiting scams! All legitimate communication from our recruitment team will come from an official email address via email we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.CALSTART does not a...
Please be aware of recruiting scams!
CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.
About Us:
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
For over 30 years its been CALSTARTs mission to develop assess and implement large-scale zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses organizations governments and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific technical and policy support for regulatory development and clean technology and infrastructure acceleration.
The Project Manager I Mobility Grants (CMO) will provide essential support for the Clean Mobility Options (CMO) Pilot Program by managing reimbursement workflows maintaining program data systems and supporting awardee coordination. This role integrates voucher processing with Salesforce-based data tracking import and export management and reporting to enhance program efficiency and transparency. The Project Manager I will also assist with cohort coordination ensuring program management staff remain updated on awardee needs and progress.
Duties & Responsibilities
Voucher Payment Processing (35%)
Manage payment requests for CMO Mobility Project Vouchers.
Collaborate with awardees to confirm that reimbursement submissions align with approved project milestones and timelines providing clear and timely communication on payment status and compliance needs.
Deliver timely reimbursement updates and summaries for project managers and leadership teams.
Salesforce and Data Systems Management (35%)
Maintain accurate and up-to-date Salesforce andAirtablerecords for voucher reimbursement tracking awardee activities and reporting.
Support data transparency validation and synthesis by reviewing and documenting analytics outputs developed by CALSTARTs Data and Analytics team including data sources assumptions methodologies file management practices and data limitations to improve accessibility accuracy and audit readiness.
Use SalesforceAirtable and intermediate- to advanced-level Excel tools including structured trackers pivots lookups and reconciliation tools to translate quantitative outputs into clear qualitative insights dashboards and reports that support program management internal decision-making and external reporting.
Collaborate with the Program Management team to develop and maintain tools and visualizations that reflect awardee progress program impact and synthesized qualitative and quantitative data across the project lifecycle.
Awardee and Cohort Support (20%)
Provide guidance and resources to support awardees navigating reimbursement and documentation requirements including developing and updating training materials and support tools.
Support planning and coordination of cohort meetings by collecting feedback and identifying emerging needs or challenges.
Update program management staff with key awardee insights to support proactive responses to project timelines and milestones.
System and Process Development (10%)
Contribute to continuous improvement of reimbursement and data management workflows.
Support development of new processes for tracking insurance updates milestone reporting and Window 2 award implementation.
Collaborate with internal teams to streamline cross-platform data flow and reporting.
Qualifications
Experience in reimbursement data management or operational tracking.
Proficiency with Salesforce or similar CRM or database systems.
Experience building reports and maintaining accurate data workflows.
Desired
Familiarity with CARB or state-funded grant programs.
Experience with voucher-based or grant reimbursement systems.
Understanding of transportation equity and clean mobility programs.
The Program Associate will manage day-to-day data and reimbursement processes independently while receiving direction on broader program goals.
Desired Qualifications
Bachelors degree in a related field such as finance program administration or data analytics.
Strong data management and reporting skills using Salesforce andAirtable.
Intermediate to advanced Excel proficiency for data analysis reconciliation and reporting.
High attention to detail in financial and data tracking.
Ability to synthesize qualitative and quantitative information for internal and external reporting.
Strong communication skills and ability to collaborate across teams.
Knowledge of CARB processes and CMO program structures.
Familiarity with data analytics environments and interpretation of Python-based analytical outputs with no coding required.
Spanish fluency for engagement with diverse communities.
We understand that not everyone will match the above qualifications 100%. If your background isnt perfectly aligned but you feel you would be a great addition to the team wed love to hear from you.
Were a tight-knit team of world-class innovators business minds and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!
We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical Dental Vision Short Term Disability Long Term Disability and Life Insurance Retirement plan with generous company contributions FSA for Health and Dependent Care 3 weeks of vacation time in the first year of employment 11 paid company holidays paid sick time paid family leave and more!
Our inclusive environment focuses on making decisions based on merit without regard to race color hair texture gender religion age nationality social or ethnic origin sexual orientation gender identity gender expression LGBTQIA status marital status pregnancy disability genetics veteran status or any other characteristic protected by law.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Chief
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Job Location:
Monthly Salary:
$ 29 - 35
Posted on:
2 days ago
Vacancies:
1 Vacancy
