PA Grade V – Chief Executive Officer (CEO) Office (04.006 (2026))
Share
Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Title: PA Grade V Chief Executive Officer (CEO) Office
Reference No:04.006 (2026)
Department / Directorate:CEO Directorate
Reports to:Executive Assistant to the CEO
Tallaght University Hospital (TUH) is a model 4 voluntary academic teaching hospital partnered with Trinity College and situated in south west Dublin. With a staff of over 4000 people from 63 differentcountries it provides both acute and tertiary care to an increasing population of circa 800000 people and is a provider of local regional and national specialties. It is also a National Urology Centre the second largest provider of dialysis services in the country Pelvic and Acetabulum National Centre and a designated Trauma Unit.
The Hospital is part of the newly established HSE Dublin & Midlands Region which serves a population of over 1.2 million across seven counties and operates under the governance of an independent Board of Directors who give their time on a voluntary basis. TUH is also supported by the Adelaide Health Foundation the Meath Foundation and Tallaght University Hospital Foundation.
TUH recognises the role it plays in our community both as an employer and provider of healthcare and is committed to building a sustainable future for our region both now and into the future with a focus on patient outcomes.
The Hospital is ambitious recognising that healthcare delivery is undergoing seismic change and will be different now and into the future largely due to digital and technological advances along with research continuing to discover and test new treatment options. TUH wants to be a leader in determining that future. It is aHospital without Wallsalways looking to optimise care both within and beyond in line with the Sláintecare vision of providing the right care in the right place at the right time whilst empowering our patients and staff.
TUH Vision and Values
The vision of the Hospital is People Caring for People to Live Better Lives through excellent health outcomes supported by evidenced based practice positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values for patients their families our community and staff are:
Reference No:04.006 (2026)
Department / Directorate:CEO Directorate
Reports to:Executive Assistant to the CEO
Tallaght University Hospital (TUH) is a model 4 voluntary academic teaching hospital partnered with Trinity College and situated in south west Dublin. With a staff of over 4000 people from 63 differentcountries it provides both acute and tertiary care to an increasing population of circa 800000 people and is a provider of local regional and national specialties. It is also a National Urology Centre the second largest provider of dialysis services in the country Pelvic and Acetabulum National Centre and a designated Trauma Unit.
The Hospital is part of the newly established HSE Dublin & Midlands Region which serves a population of over 1.2 million across seven counties and operates under the governance of an independent Board of Directors who give their time on a voluntary basis. TUH is also supported by the Adelaide Health Foundation the Meath Foundation and Tallaght University Hospital Foundation.
TUH recognises the role it plays in our community both as an employer and provider of healthcare and is committed to building a sustainable future for our region both now and into the future with a focus on patient outcomes.
The Hospital is ambitious recognising that healthcare delivery is undergoing seismic change and will be different now and into the future largely due to digital and technological advances along with research continuing to discover and test new treatment options. TUH wants to be a leader in determining that future. It is aHospital without Wallsalways looking to optimise care both within and beyond in line with the Sláintecare vision of providing the right care in the right place at the right time whilst empowering our patients and staff.
TUH Vision and Values
The vision of the Hospital is People Caring for People to Live Better Lives through excellent health outcomes supported by evidenced based practice positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values for patients their families our community and staff are:
- Collaborate together and with our academic and care partners
- Achieve our goals positive outcomes and wellbeing
- Respect for patients each other and our environment
- Equity for patients and staff
At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled satisfied and motivated workforce is a prerequisite to high quality care.
A full overview of TUH is available on of the Role
- Report to the Executive Assistant to the Chief Executive Officer.
- Responsible for providing administrative support to the Office of the Chief Executive.
- Have an appreciation of the sensitive and confidential nature of the CEOs office.
- Adaptable to changing priorities and work efficiently under pressure to meet tight deadlines.
Overview of role
We are seeking a highly organised and proactive Personal Assistant to support the CEO Office of Tallaght University Hospital (TUH). The ideal candidate will be adept at managing a high volume of
correspondence scheduling and administrative tasks while thriving in a fast-paced high-pressure healthcare environment.
This role requires excellent communication skills discretion and the ability to prioritise effectively to ensure smooth operations at executive level.
This role demands adaptability and a calm composed approach to working in a busy executive office within a hospital setting where priorities can shift rapidly. The successful candidate will demonstrate a strong commitment to supporting the leadership team and contributing to the overall efficiency and success of the hospital.
Key Duties and Responsibilities
- Provide clerical and Secretarial support to the CEO to include:
- Provide administrative support for the office of the CEO as directed by EA to CEO.
- Coordinate and manage complex calendars scheduling meetings preparing and circulating relevant documentation as well as arranging venues and catering.
- Attend meetings take and prepare minutes as required.
- Liaise with other departments and outside agencies where applicable.
- Manage the handling of and responses to Parliamentary Questions that come in through the CEO Office.
- Maintain the SAP system for the office including raising Purchase requisitions and ensuring vendors are paid in a timely manner.
- Monitor mandatory training compliance across relevant staff track training completion rates and follow up with staff to ensure timely completion.
Leadership and Staff Management
- Completion of relevant training and availing of supports in the Leadership Academy including coaching mentoring and leadership development as applicable.
General accountability
- Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.
Qualifications & Experience required
Must have
- Obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher ordinary applied or vocational programmes) or equivalent
or
- Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5
or
- Have satisfactory relevant experience which encompasses demonstrable equivalent skills
and
- 3 years relevant administration experience.
- Practical experience of use of computer packages to include Microsoft Office i.e. Word Excel Outlook PowerPoint and other related packages
- Exceptional organisational and time-management skills
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant software such a MS Teams and Zoom.
- Suitable supervisory experience.
- Willing to undertake internal supervisory/management course within the first 12 months of being appointed to the role.
- Supervisory duties must be evident within your CV to be shortlisted.
Desirable
- 3rd level qualification equivalent to Fetac level 6 in relevant field
- Proven experience as a Personal Assistant preferably within a healthcare or similarly fast-paced environment.
Reward & Recognition
- Remuneration is in accordance with the Department of Health Consolidated Salary Scales Grade Code 0566 effective 1st February 2026 - 52235 - 62485 incl. 1 LSI
- The appointment is fulltime temporary and pensionable on a fixed term contract for a period of 2 years.
- The annual leave entitlement is 29 working days per year plus 10 Bank Holidays per year as they occur. The annual leave year runs from 1st of April to 31st March each year.
- Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement
Application process
Applications can be submitted on-line at by completing the application form and attaching your CV. Candidates should be aware that when applying for a post through the On-Line Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason not receive this automated acknowledgement you should notify the Human Resources Department before the closing date otherwise your application will not be considered.
All candidates should note that in order to maintain a timely process the closing date and time for receipt of applications will be strictly adhered to.
Informal Enquiries to: Ms. Barbara Oak Executive Assistant to CEO Telephone (01)or email
Closing Date:Before close of business on 1st May 2026
TUH Core Competencies:
| Core Area | Competency | Level |
| Managing the service | Quality & Safety of Service | 3 |
| Managing the service | Delivery of Results | 2 |
| Managing Change | Problem Solving & Decision Making | 3 |
| Managing Change | Communications & Influencing | 2 |
| Managing Yourself | Team player | 3 |
| Managing Yourself | Planning and Organising | 2 |
| Managing People | People Management | 3 |
| Managing People | Leadership | 2 |
Please go to details of the core competencies
SUPPLEMENTARY INFORMATION
Age Restrictions In Relation To Applications
Age restriction shall only apply to a candidate where he/she is not classified as a new entrant (within the
meaning of the Public Service Superannuation (Miscellaneous Provisions) Act 2004). A candidate who is
not classified as a new entrant must be under 65 years of age on the first day of the month in which the
latest date for receiving completed applications for the office occurs.
Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health as would indicate a reasonable prospect of ability to render regular and efficient service.
Garda Vetting
Garda vetting is sought for all employees and prospective employees of Tallaght University Hospital. Given the specialised nature of the services provided your appointment will be subject to satisfactory Garda vetting and re-vetting in circumstances where the Hospital deems it appropriate. The Hospital will then process the necessary documentation to endeavour to obtain the satisfactory Garda clearance for you. You are obliged to disclose previous and any criminal convictions acquitted during the course of your employment. Should the Hospital obtain information from the Garda vetting unit to indicate that your Garda clearance report is not satisfactory and / or if you have supplied the Hospital with false or misleading information in relation to your Garda clearance status the Hospital reserves the right to withdraw or terminate the contract in accordance with Tallaght University Hospital Garda vetting policy.
Point on Salary Scale
New appointees to any grade start at the minimum point of the scale. Incremental credit will be applied for recognised relevant service in Ireland and abroad (Department of Health Circular 2/2011). Incremental credit is normally granted on appointment in respect of previous experience in the Civil Service local authorities health service and other public service bodies and statutory agencies.
Probation
The probationary period may be extended at the Hospitals discretion but will not in any case exceed 9 months. Confirmation of your appointment as a permanent member of staff is subject to the successful completion of the probation period. Termination of this agreement within the probationary period shall be at the discretion of the Hospital in accordance with the Minimum Notice and Terms of Employment Act 1973 - 2001.
Termination of Employment
The employment may be terminated at any time by one months notice on either side except where circumstances are dictated by the Minimum Notice and Terms of Employment Act 1973/91. The Managements right under this paragraph shall not be exercised save in circumstances where the Management is of the opinion that the holder of the office has failed to perform satisfactorily the duties of the post or has misconducted himself/herself in relation to the post or is otherwise unfit to hold the appointment.
Sick Leave
- There is provision for sick pay at the Hospitals discretion subject to the regulations and details found in the Staff Handbook/ Personnel Policy Manual as per the Hospitals sick leave policy.
- In the event of absence from work you are required to contact your Manager/Supervisor within one hour of starting time on the first day of absence while a Medical Certificate is required for any illness lasting in excess of two days. Failure to comply with the sick leave policy may result in a loss of pay for the period of absence and may also incur disciplinary action.
Information Technology & data
- Make the most effective and efficient use of developments in information technology for both patient care and administrative support in a manner which integrates well with systems throughout the organisation.
- Collect interpret and present data and information on the Departments activities staffing and expenditure as required.
Pension Arrangements and Retirement age
There are three superannuation schemes currently in operation for staff in Tallaght University Hospital:
(a) Voluntary Hospital Superannuation Scheme (Non-New Entrant)
(b) Voluntary Hospital Superannuation Scheme (New Entrant)
(c) Single Public Service Pension Scheme
Please read carefully the summary of the criteria for the three superannuation schemes below. This will assist you in identifying which scheme membership is applicable to your employment circumstances.
(a) If you have been continually employed in the public service prior to the 1st April 2004 and you have not had a break in service of more than 26 weeks you will be included in the Voluntary Hospital Superannuation Scheme (Non-New Entrant) with a Minimum Retirement Age of 60 and a Maximum Retirement Age of 65.
(b) If you have been continually employed in the public service post the 1st April 2004 and you have not had a break in service of more than 26 weeks you will be included in the Voluntary Hospital Superannuation Scheme (New Entrant) with a Minimum Retirement Age of 65. There is no Maximum Retirement Age.
(c) If you have commenced employment in the public service as a new entrant or you are a former public servant returning to the public service after a break of more than 26 weeks you will be included in the Single Public Service Pension Scheme effective from the 1st January 2013 with a minimum retirement age of 66 (rising to 67 and 68 in line with state pension changes). The maximum retirement age under this scheme will be age 70.
Health & Safety
- All employees must comply with the Safety Health and Welfare at Work Act 2005.
- Comply with relevant Health and Safety responsibilities as outlined in Hospital Polices Protocols and Procedures relevant to your area.
- Take reasonable care to protect your own safety health and welfare and that of any other person who may be affected by your acts or omissions at work.
Hygiene / Infection Prevention and Control
- All employees have responsibility for Hygiene awareness. Hygiene is defined as The practice that serves to keep people and environments clean and prevent infection.
- All employees also have a responsibility under their terms of employment to prevent transmission of infection and to follow the hospital infection control policies and guidelines as outlined in the Infection Control Manual.
- All employees must be aware that they work in an area where there is potential for transmission of infection.
- All employees have a responsibility to follow hand hygiene guidelines as this is the single most important intervention to prevent the transmission of infection.
Quality Safety and Risk Management
- Support the delivery of the Quality Safety and Risk Management Programme including the appropriate identification and management of risks and incidents throughout the hospital.
Data Management
- You must manage data as per TUH obligations under the Data Protection Actsand GDPR.
Confidentiality
- As an employee of Tallaght University Hospital you acknowledge and agree to maintain the strictest confidentiality regarding all patient data medical records and or other personal and / sensitive data you may encounter in the course of your employment.
- As you have access to or hear information concerning the medical or personal affairs of patients their families and /or staff or other health service business. Such records and information are strictly confidential and unless acting on the instructions of an authorised officer on no account must information concerning staff patients or other health service business be divulged or discussed except in the performance of normal duty.
- In addition records must never be left in such a manner unauthorised persons can obtain access to them and must be kept in safe custody when no longer required. You agree to uphold the highest standards and professional integrity and to exercise discretion and caution in handling all confidential information. By accepting employment with Tallaght University Hospital you affirm your commitment to maintain the confidentiality and privacy of all information entrusted to you.
Mandated and Designated Persons under Children First Act 2015
- Schedule 2 of the Children First Act 2015 specifies the classes of persons defined as Mandated Persons for the purposes of the Act. This includes a range of disciplines that are employed by the hospital including all medical practitioners registered nurses physiotherapists psychologists social workers and others. This includes staff working in adult services. All mandated persons have two main legal obligations under the Children First Act 2015.
- Mandated persons under the legislation are required to report any knowledge belief or reasonable suspicion that a child has been harmed is being harmed or is at risk of being harmed. The Act defines harm as assault ill-treatment neglect or sexual abuse and covers single and multiple instances.
- Mandated persons are also required to assist Tusla if requested in assessing a concern which has been the subject of a mandated report. Designated Officer are required to receive reports of suspected child abuse or neglect from any person who is of the opinion that (a) a child has been or is being assaulted ill-treated neglected or sexually abused or (b) a childs health development or welfare has been or is being avoidably impaired or neglected.
- Full detailed list of mandated and designated staff together with details of their roles and responsibilities can be found on It is the responsibility of all staff employed by TUH to be aware of their roles and responsibilities under the legislation and to complete mandatory Children First Training.
Required Experience:
Chief
