Accounts Payable Specialist

Accounts Payable Specialist
Muskoka Region ON Full-Time On-Site

Salary: $45000 $55000 annually

About the Role

The Accounts Payable Specialist is responsible for managing and executing the organizations accounts payable functions ensuring accurate financial records timely vendor payments and strong internal and external relationships. This role works closely within the finance department and collaborates with teams such as sales customer service and billing.

Key Responsibilities

Invoice Management

• Review verify and process vendor invoices for accuracy and proper authorization
• Match invoices to purchase orders and resolve discrepancies promptly
• Enter invoice data into the accounting system for payment processing

Payment Processing

• Prepare and process electronic payments (ACH wire transfers) and checks
• Monitor payment schedules to ensure timely disbursements
• Address payment inquiries from vendors and internal stakeholders

Reconciliation & Reporting

• Reconcile vendor statements and resolve outstanding balances
• Assist in month-end and year-end closings by reconciling accounts payable records
• Generate and maintain accounts payable aging reports and payment summaries

Vendor & Internal Communication

• Collaborate with purchasing and receiving departments to resolve invoice disputes
• Build and maintain positive relationships with vendors and internal teams

Compliance & Documentation

• Maintain organized and accurate records of invoices payments and correspondence
• Support internal and external audits by providing requested documentation

Process Improvement

• Identify opportunities to improve AP processes and implement best practices
• Utilize AP automation tools to enhance efficiency and accuracy

Required Knowledge & Skills

• Strong understanding of accounting principles particularly accounts payable management
• Proficiency in MS Excel (data entry formulas such as SUM VLOOKUP spreadsheet organization)
• Excellent communication and interpersonal skills
• Attention to detail and accuracy
• Strong organizational and time management abilities
• Ability to work independently and collaboratively in a team environment

Education & Experience

• 2 years of professional experience in administrative support or finance-related roles
• Experience in accounting finance or administrative support including managing records processing transactions and collaborating with internal teams
• Vendor management experience
• Familiarity with finance-related software and spreadsheets (Business Central is an asset)
• Support in preparing financial reports and compiling data for analysis

Vacancy Status

This posting is for an existing vacancy that is currently available to be filled.

Use of Artificial Intelligence

No AI is used in the screening assessment or selection of candidates.

Equal Opportunity

emergiTEL is committed to creating a diverse and inclusive workplace. Applications are welcome from all qualified individuals and the hiring process is based solely on relevant skills experience and qualifications.