Senior Assistant, Community Health Sciences

Requirements

you Must have:

• bachelors degree in Business Administration Management or a relevant field from a recognized institution
• minimum 23 years of relevant administrative or operations support experience
• experience in office coordination basic procurement processes and logistics support is preferred
• good organizational and time management skills
• strong communication and interpersonal skills
• basic knowledge of procurement and administrative processes
• proficiency in MS Office (Word Excel Outlook) and familiarity with online systems
• ability to maintain accurate records and documentation
• attention to detail and ability to handle multiple tasks efficiently
• team-oriented with a proactive and responsible approach
• ability to maintain confidentiality and professionalism at all times
• ability to meet tight deadlines

Comprehensive employment reference checks will be conducted.

Introduction

Aga Khan Universitys (AKU) Department of Community Health Sciences (CHS) is a preeminent public health institution in the country. The vision of the Chancellor set the direction for the University to take a lead in community development and the creation of an innovative curriculum that emphasizes a balance between patient care and population health. Over the past several decades CHS has played a major role in leading the development of national level primary health care public health practice health systems through evidence-based approach. CHS has established successful models in urban and rural settings in Pakistan emphasizing empowerment - building on the strengths of communities. As part of an international university CHS collaborates in a global network of outstanding research and teaching institutions including AKU affiliates in East Africa and Central Asia.

CHS has five major sections Epidemiology & Biostatistics Health Policy & Management Population & Reproductive Health Environmental-Occupational and Climate Change (EOHCC) and Non-Communicable Diseases & Mental Health.

As an equal opportunity employer AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty staff trainees volunteers beneficiaries wider communities and other stakeholders with whom it works including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Job Roles / Responsibilities:

You will be responsible to:

• assist in preparing maintaining and tracking records of Requests for Payment (RFPs) and Purchase Requisitions (PRs); follow up with finance and Procurement to ensure timely processing
• support procurement and inventory-related activities by maintaining records of supplies assets and stock registers
• assist in coordinating logistics and operational requirements for research/project activities including transport arrangements and vendor coordination
• maintain and organize project documentation records and files ensuring accuracy confidentiality and easy retrieval
• assist in classroom training and meeting room setup including arranging materials equipment and refreshments
• assist in monitoring project budgets and tracking expenditures against approved budgets; support preparation of basic reports for review.
• provide on-ground logistical support during workshops trainings and seminars to ensure smooth execution
• provide support in preparing grant-related documentation including checklists and required supporting documents for approvals
• coordinate room bookings and ensure availability of required facilities and equipment
• assist in managing and tracking routine administrative requests such as maintenance IT support and facility-related needs
• maintain proper filing systems (soft and hard copies) for all financial procurement and grant-related records
• provide support in maintaining IT inventory
• perform any other tasks assigned by the supervisor in support of project grant and operational activities.