Fleet Administrator

Brinks Texas License #C00550

About Brinks:

Job Description

The Fleet Administrator is a key member of the Brinks Inc. (U.S.) Fleet Management team based at the Coppell TX headquarters. The position supports vehicle delivery upfitting registration and disposal activities ensuring accurate documentation system updates and compliance with company policies. The Fleet Administrator works closely with branch operations upfitters vendors Accounting and other internal and external partners to ensure timely execution accurate reporting and effective communication across all fleet asset lifecycle activities.

Job Responsibilities:

• Coordinate with state agencies or TTR vendors to ensure timely processing and issuance of temporary tags and vehicle registrations.
• Collaborate with upfitters branch operations teams and thirdparty maintenance providers to support the delivery upfitting and in-service readiness of new vehicles.
• Track document and report vehicle asset transfers between branch locations to ensure accurate fleet records.
• Manage and maintain records of approved vehicle disposals in accordance with company policies and procedures.
• Analyze and review key data points related to asset conditions and lifecycle to support informed disposal decisions.
• Monitor update and maintain fleet management databases to ensure accurate asset location status and disposition records.
• Evaluate vehicle age net book value and repair and maintenance (R&M) spending to determine appropriate disposal methods including donation sale or scrapping.
• Coordinate with title owners and external entities to obtain and verify required documentation for vehicle delivery and disposal processes.
• Prepare process and distribute required documentation and information to internal and external stakeholders including salvage companies scrap yards marketers Accounting and Finance.
• Partner with the Accounting team to ensure timely vendor payments resolve invoicing or payment issues and escalate discrepancies as necessary.
• Track and report disposal activity progress timelines and outcomes to internal stakeholders.
• Audit fleet and disposal records and reconcile discrepancies across internal systems and databases.
• Perform other duties and special projects as assigned by management.

Job Qualifications:

• High school diploma or GED required
• 2 years of experience in administrative operations fleet logistics or asset management support
• Experience maintaining accurate records tracking data and updating systems or databases
• Strong attention to detail with the ability to audit reconcile and resolve discrepancies
• Experience coordinating with multiple stakeholders (internal teams vendors or external partners)
• Ability to manage multiple tasks and timelines in a fast-paced process-driven environment
• Basic data analysis skills with the ability to review information and support decision-making (e.g. asset tracking reporting or cost considerations)
• Proficiency in Microsoft Office particularly Excel and ability to learn fleet or asset management systems
• Strong communication skills with the ability to follow up escalate issues and ensure timely execution of tasks
• Demonstrated accountability and ability to work with minimal supervision

Whats Next

Thank you for considering applying for a job at Brinks. To be considered for this position you must complete the entire application process which includes answering all prescreening questions and providing your eSignature.

Upon completion of the application process you will receive an email confirming that we have received your application. We will review all candidates and notify you of your status should we deem you fit for a job. Thank you again for your interest in a career at Brinks. For more information about future career opportunities join our talent network like our Facebook page or Follow us on X.

Brinks is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status marital status protected veteran status sexual orientation gender identity genetic information or history or any other characteristic protected by law. Brinks is also committed to providing a drug-free workplace.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race color sex age national origin religion sexual orientation gender identity status as a veteran and basis of disability or any other federal state or local protected class.