Foundation Finance Manager

Job Description:

• Full Time Permanent
• Newly created position
• Challenging and rewarding work environment

About St Vincents Hospital

St Vincents Hospital Melbourne (SVHM) is a leading teaching research and tertiary health service which employs more than 5000 staff across 18 sites throughout Melbourne.

Part of Australias largest not-for-profit Catholic health and aged care network St Vincents Health Australia SVHM provides a diverse range of adult clinical services including acute medical and surgical services sub-acute care medical diagnostics rehabilitation allied health mental health palliative care correctional health and community residential care.

SVHMs mission is to provide high quality and efficient health services to the people of Victoria in accordance with the philosophy of St Vincents Health Australia. This mission is based on the values of compassion justice integrity and excellence.

About the Role

Reporting to both the Manager Finance Business Partnering and the Foundation Executive Director the Foundation Finance Manager provides hands-on financial management budgeting forecasting reporting and compliance support for St Vincents Foundation Victoria.

Working in partnership with colleagues across Finance the Foundation and site-based finance teams the role ensures strong financial governance of disbursements effective controls over donor-restricted funds and efficient compliant and transparent operations.

The Foundation Finance Manager bridges St Vincents finance system (D365) and the Foundations database (Raisers Edge NXT) enabling accurate foundation-specific financial planning reporting and risk management and supports audit readiness and informed decision-making through timely financial insights and continuous improvement of Foundation finance processes.

Duties

• Provide hands-on financial management for St Vincents Foundation Victoria including oversight of transactions reconciliations cashflow monitoring and timely month-end close in partnership with Financial Accounting.
• Lead the Foundations annual budgeting process and rolling forecasts providing variance analysis and financial insights to support disbursements operational planning and decision-making.
• Prepare accurate timely Foundation financial reports for the Foundation Executive Director Finance leadership and governance forums including board-ready reporting and use financial and operational data to provide insight into trends and performance.
• Maintain the integrity of the Foundations cost centres and fund structures in core systems such as D365 and Raisers Edge ensuring they are accurate and current enabling accurate coding and appropriate allocation of transactions
• Provide financial governance and oversight of disbursements across St Vincents Victoria sites ensuring payments are appropriately approved within budget compliant with donor restrictions and aligned with Foundation and SVHM policies.
• Partner with Foundation Services and site-based stakeholders to manage end-to-end disbursement workflows including payment scheduling documentation acquittals tracking and exception management.
• Bridge St Vincents finance system (D365) and the Foundations database (Raisers Edge NXT) ensuring accurate recording reconciliation and reporting of gifts grants pledges restrictions and disbursements (training provided).
• Ensure Foundation financial activities comply with relevant accounting standards ACNC requirements and internal financial policies and coordinate and review Foundation-related inputs to statutory obligations (including BAS FBT and franking credits) in partnership with the Financial Accounting team.
• Maintain and strengthen internal controls and financial procedures relating to Foundation funds and cross-site disbursements identifying and addressing control gaps and financial risks.
• Drive continuous improvement of Foundation finance processes reporting and system interfaces (including D365 and Raisers Edge NXT) focusing on practical efficiencies and data integrity.
• Act as the primary finance partner to the Foundation and the key relationship manager with finance teams across St Vincents Victoria sites providing practical advice on efficiency cost of fundraising timing and financial risk associated with funding allocations and disbursements.
• Coordinate audit processes for Foundation financial activity including preparation and review of documentation relating to donor-restricted funds and site disbursements in partnership with the Foundation Executive Director on procedures controls and audit readiness.
• Maintain and enhance the reputation of the Foundation as a strategic partner to colleagues across St Vincents in relation to donor engagement and the solicitation of philanthropic funds to the organisation.
• Other duties as directed from time to time.

Skills Experience and Qualifications

• Tertiary qualifications in Accounting Finance or related field (CA/CPA desirable).
• Experience in not-for-profit or grant making environments preferred.
• Strong budgeting forecasting and financial reporting skills.
• Strong systems aptitude experience working with donor/grant databases (e.g. Raisers Edge NXT or similar) highly desirable.
• Sound knowledge of financial controls and compliance in an NFP environment.
• Strong collaboration and communication skills.
• High quality analytical and problem-solving skills;
• Understanding of Accounting Standards and processes in particular required accounting entries (Dr/Cr);
• Demonstrated highly developed interpersonal and communication skills;
• Demonstrated initiative and the ability to develop innovative solutions to problems.

Benefits

• Salary packaging
• Employee Assistance Program
• Staff Health Centre
• Staff Car Park

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.

Closing Date:

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct