Senior Program Coordinator

The Perrone-Sizer Institute for Creative Leadership (PSi) () develops a network of adaptive leaders who mobilize teams by championing racial justice and equity integrating artistic and design thinking and engaging with youth and families to transform schools and community-based organizations. Inspired by the work of Vito Perrone and Ted Sizer and our co-founders Linda Nathan and Carmen Torres PSi serves a cohort of working professionals dedicated to educational transformation. PSi is a fiscally sponsored project of Third Sector New England TSNE. ()

The Senior Program Coordinator is a key member of the Leadership Team providing the administrative logistical and curricular support to ensure PSis smooth operation.

This individual manages the intersection of digital platforms (Canvas) physical logistics and stakeholder relations (districts partners and funders). We rely on this role to capture hold and remember the vital details of our organizational work while ensuring a seamless experience for current cohort members and alumni.

Essential Functions

Curriculum & Platform Management

• Canvas Administration: Lead the management of the Canvas course management platform. Curate and organize all digital course materials including readings videos assignments and session agendas.
• Instructional Support: Interface with adjunct faculty and guest lecturers to ensure instructional goals are clearly defined and materials are accessible to students. Assist in the development and refinement of curriculum materials as required.
• Technical Excellence: Manage Zoom sessions with participants and partners. Provide general technical troubleshooting for students and faculty. Upload video and photos from sessions in appropriate spaces. Maintain a digital archive of all key documents forms team notes etc.

Logistics Operations & Physical Setup

• Event Execution: Coordinate and implement all logistics for key program events including the August/April Intensives January Consultancies and June Capstone Presentations/Graduation.
• Physical Setup & Breakdown: Lead the physical preparation for all class sessions including coordinating with locations managing deliveries and the physical setup/take-down of tables chairs AV equipment art supplies and other materials.
• Documentation: Capture detailed notes from twice-weekly team meetings monthly retreats and district partner meetings. Maintain organized Google Drive folders and accurate tracking spreadsheets.
• Management of Supplies & Materials: Maintain inventory of all supplies and materials place orders when consumables need to be replenished and transport required materials for class sessions and other events as needed.

District Partner & Funder Relations

• Stakeholder Liaison: Serve as a professional point of contact for school district partners (Newton Randolph Cambridge Somerville Chelsea etc.) university partners (Cambridge College/Bay Path University) and non-profit partners (Mass Partnership for Diversity in Education).
• Financial Administration: Coordinate business office tasks with the TSNE Fiscal Sponsorship Team. Manage invoices/expenses via SAP Concur track revenue/expenses and assist with budget projections.
• Development Support: Assist in drafting grant proposals and impact reports by gathering participant data student work and program metrics.

Community Engagement & Recruitment

• Admissions: Manage the student recruitment and application process overseeing admissions in collaboration with PSi faculty.
• Communications: Edit and publish the monthly PSi Alumni Bulletin. Maintain the website and create outreach materials/invitations for all constituents.
• Database Management: Maintain and update databases for participants alumni donors and consulting clients ensuring data integrity. Collect analyze and report data as needed.

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• Bachelors degree required (masters preferred) or equivalent combination of education and 4-7 years experience in program coordination project management or a related field within a non-profit setting.
• Demonstrated track record in managing complex projects large-scale event logistics or high-level administrative operations.
• Strong organizational and project management skills.
• Excellent written and verbal communication.
• Problem-solving and critical thinking abilities
• Proficiency in Canvas Google Workspace Zoom Constant Contact Microsoft Office and data management tools. Comfort with digital design and newsletter tools.
• Meticulous attention to detail and accuracy.
• Ability to transport load and unload materials and equipment for classes events and perform physical classroom setup and breakdown is essential and required.
• Ability to work collaboratively with diverse groups. Respectful of diverse perspectives and committed to racial justice and equity.
• Adaptability and flexibility

Other

• Reliable transportation
• Ability and willingness to travel locally/regionally
• Ability to transport load and unload materials and equipment for classes events and perform physical classroom setup
• Ability to work some weekends and evenings

Physical Demands/Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

While performing the duties of this position the employee is required to:

• Handle or feel objects tools or controls;
• Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
• The ability to lift push move and/or pull materials or equipment up to 25lbs. and perform physical classroom setup and breakdown;
• The noise level in the work environment is usually moderate;
• Job is not subject to significant occupational or environmental hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location:Work will be primarily performed Hybrid - with weekly remote meetings and monthly in-person class sessions and staff retreat.

Schedule: Regular Part-time 26.25 standard hours per week required to work on some weekends and evenings.

Compensation:The salary range for this position is $45495.45 - $49699.65/yr. and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): twelve paid holidays three weeks of vacation one week of personal holiday and ability to accrue up to 487.5 hours of health leave time for benefited staff.
• 80% Employer-paid offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost Harvard Pilgrim/Point32Health Dental and Vision.
• Flexible Spending Accounts (FSA) for Health and Dependent Care.
• Employer-paid Life Long- and Short-Term Disability Insurance.
• Employer-paid Pension and Employee-paid 403b plan through TIAA.
• ...and more!

TSNE/PSistrives to achieve excellence through a diverse equitable and inclusive work environment that embraces all of our individual and collective differences. Black Indigenous People of Color Middle Eastern and North African Bilingual and/or Bicultural candidates and LGBTQ2SIA candidates are encouraged to apply. We value and honor the unique talents learning styles and lived experiences of each individual that enrich and strengthen our workplace culture and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an individuals performance and job qualifications. TSNE/PSi prohibits discrimination and harassment of any kind based on race creed color religion native language gender sexual orientation gender identity/expression national origin physical or mental disability age genetic information veteran status marital status parental status pregnancy race-based hairstyles or any other protected characteristic stated by federal and state law. Regardless of any class protection under the law or lack thereof TSNE/PSicelebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture and it is who we are.

TSNE/PSis EEO statement extends to volunteers interns contractors vendors and clients.