Accounts Payable Clerk

SOUTHEAST POLK COMMUNITY SCHOOL DISTRICT

Job Description

Title: Accounts Payable Clerk
Location: District Office
Hours: 7:30am-4:00pm

Qualifications:

1. Associates degree in accounting or related field; with coursework in business technology or educational field preferred.
2. Minimum of two years of experience in accounting or other business related field preferred.
3. Strong aptitude for computer software database management and overall technology concepts specifically spreadsheet applications.
4. Ability to relate successfully with staff; and adhere to confidentiality in all situations.
5. Ability to maintain accurate records filing systems and organize varied tasks effectively while paying close attention to detail.
6. Effective oral and written communication skills.
7. Ability to work independently and to complete responsibilities as scheduled.
8. Basic understanding of accounting principles.

Reports to: Controller and Executive Director of Business Services

Job Goal: This position will be responsible for providing support to a district level director and/or executive director for the overall operations of a specific department or division. The performance responsibilities as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the department.

Performance Responsibilities:

1. Process reconcile and distribute accounts payable checks.
2. Process reconcile and distribute assigned departments/areas of processing.
3. Open/process U.S. and district mail daily.
4. Print and enter district purchase requisitions and orders.
5. Correspond in writing or via telephone with external staff and vendors.
6. Process void purchase orders.
7. Assist district staff with review of expenditure/revenue ledger reports..
8. Prepare monthly reports for board members.
9. Maintain district fixed asset records while keeping a perpetual inventory.
10. Prepare monthly reports for board members.
11. Prepare and enter journal entries as needed for corrections or reclassifications.
12. Assist in the ordering and inventory supplies for the business department.
13. Maintain vendor and accounts payable records and files; reconcile vendor statements.
14. Provide assistance backup and support in the business department; communicate answers to district employees questions.
15. Possess the ability to make decisions in absence of the district level director and/or executive director.
16. Provide an appropriate role model for students staff and public.
17. Other duties as assigned.

Physical Demands:

1. Must be capable of sitting throughout the work day.
2. Must present appropriate appearance and personal cleanliness suited to working in close proximity to students and adults.
3. Must be able to work with interruptions during a work shift.
4. Must be capable of working with students with different personalities capabilities and physical and mental limitations.
5. Must be capable of working in a noisy environment.
6. May be required to stand occasionally throughout the day or during school events.
7. Must be capable occasionally of lifting up to 50 pounds to waist level.
8. Must be capable occasionally of carrying 25 pounds at waist level for a distance of 100 feet.

Terms of Employment:

1. Twelve-month employment.
2. Compensation starting at: $20.00/hour (Hourly rate will be based on skills and experience.)

Evaluation:
Performance of this job will be evaluated in accordance with provisions of theBoards policy on Evaluation of Classified Personnel.



Disclaimer:

The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign direct and control the work of employees under his or her supervision.

It is the policy of the Southeast Polk Community School District not to illegally discriminate on the basis of race color national origin gender disability religion creed age (for employment) marital status (for programs) genetic information (for employment) sexual orientation and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Joseph M. Horton Associate Superintendent Southeast Polk District Office 407 8th St Altoona IA 50009. Inquiries or grievances may also be directed to the Iowa Civil Rights Commission Des Moines IA 50319-0201; or the U.S. Department of Education Region VII Office of Civil Rights 500 West Madison Street Suite 1475 Chicago IL 60661.