Program Coordinator

The Program Coordinator Career Services plays a critical role in advancing Seton Hall Universitys Transformational Student Experience by planning marketing executing and assessing high-impact career programming and employer engagement initiatives. This position leads to the coordination of signature career events and supports the delivery of experiential learning opportunities that prepare students and alumni for meaningful career outcomes. The Program Coordinator collaborates closely with the Director Associate Director Career Coaches campus partners and employer partners to ensure seamless event execution strong student engagement and measurable program impact.

Duties and Responsibilities:

Career Program & Event Leadership:
Serve as the primary coordinator for career development programs including:
Career Expos and Industry-Specific Career Fairs
Employer information sessions and on-campus recruiting events
Networking nights and alumni panels
Career readiness workshops and Snack and Learn sessions
Signature Career Center initiatives
Plan organize and execute all program logistics including:
Event registration and configuration in 12twenty
Space reservations and coordination with campus partners
Vendor management and event setup
Event-related communications to students and internal stakeholders
Day-of-event coordination and troubleshooting
Post-event evaluation and reporting
Collaborate with Career Center team members to support cross-functional programming initiatives and shared strategic priorities.

Monitor higher education and workforce trends to identify potential new programs and engagement opportunities.

Career Services Systems & Operations
Manage event-related functions within 12twenty including:
Event creation and employer registration approval
Student RSVP tracking and attendance reporting
Maintenance of employer event profiles and communication templates
Ensure accurate data entry and system integrity for reporting purposes
Serve as the primary point of contact for event management systems including:
Event calendars
Room reservations
Media and technology requests

Marketing & Communication Support:
Lead and coordinate marketing efforts for career events and initiatives including digital promotions social media content printed materials and targeted student outreach campaigns.
Support broader Career Center marketing and communication initiatives as needed.

Student Engagement & Career Readiness Support
Promote career programming across all undergraduate and graduate student populations.
Collaborate with Career Coach and Career Advisors to drive attendance and student participation.
Support resume review events and interview preparation sessions.
Assist with experiential learning awareness initiatives.

Employer Engagement Support
Partner with the Director and Associate Director to facilitate employer participation in recruiting events and expos.
Support employer onboarding within 12twenty.
Lead employer communications related to event logistics.
Conduct outreach to new and existing organizations to increase employer participation.

Communications & Data Reporting
Track event attendance metrics and employer participation data.
Oversee the collection and analysis of event-related data including attendance and satisfaction results.
Prepare reports aligned with Career Center KPIs and institutional assessment needs

Required Qualifications:

Bachelors degree Field of study: Business Communications Marketing Human Resources or related field required.
Must be comfortable speaking in front of groups as well as in one-on-one situations. Strong communication/platform skills are required. Must possess exceptional teaching and facilitation skills to lead career education seminars. Will serve as an ambassador for the University with parents alumni and employers.

Desired Qualifications:

Experience in higher education career services event coordination or program management preferred.
Strong project management communication and organizational skills required.
Experience with career management platforms such as 12twenty Handshake or similar systems preferred.

Salary Range:

$44000 - $60500

Exempt/Nonexempt: Exempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Benefits Information:

Full Time Benefits

Life today is complex. Thats why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.

These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical prescription and vision insurance dental insurance and life insurance and retirement plan. More information is available at Hall University is located in South Orange New Jersey 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6300 undergraduate and 3700 graduate students. A vibrant and culturally inclusive community Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith turn its employees respect Catholic beliefs and valuesengage in servant leadership and support the Universitys mission as a Catholic institution of higher education.