Global Events Coordinator – Corporate & Executive Events
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Job Summary
Global Events Coordinator Corporate & Executive Events
Support the execution of high-visibility global executive events within a fast-paced corporate environment. This Toronto-based hybrid role is focused on event logistics and coordination supporting C-suite initiatives across North America and Asia. This is a hands-on detail-driven role within a high-performing global events team responsible for delivering seamless event experiences across a high volume of programs annually.
What is in it for you:
Salaried: $35-42 per hour.
Incorporated Business Rate: $42-49 per hour.
8-month contract with the potential for permanent employment.
Full-time position: 37.50 hours per week.
Hybrid schedule with in-office presence from Tuesday to Thursday.
Additional flexibility is required:
Full on-site presence (up to five days per week) during event periods
Availability for occasional evening calls to support global teams across Asia and North America
Willingness to work extended hours during peak periods especially from May to July
Responsibilities:
Support the logistics and execution of global corporate events including executive offsites town halls board meetings and leadership programs.
Provide hands-on support across a high volume of events (100 annually across the team).
Manage event logistics including:
Registration platforms (e.g. Cvent or similar tools);
Calendar invitations and attendee tracking;
Rooming lists travel coordination and on-site logistics.
Support budget tracking invoice coordination and financial reconciliation.
Maintain detailed timelines documentation and execution plans.
Collaborate with internal stakeholders vendors and global teams across multiple time zones.
Provide on-site event support troubleshooting real-time issues and ensuring seamless delivery.
Partner with Event Managers to support delivery of larger high-profile programs.
Build strong relationships with stakeholders and contribute to a high standard of execution.
What you will need to succeed:
University degree in a relevant field.
5 years of experience supporting global corporate events (corporate or agency environment).
Proven experience supporting large-scale events (1000 attendees or high-volume event environments).
Strong project coordination skills with the ability to manage multiple concurrent priorities.
Experience working in high-visibility environments supporting executive-level stakeholders.
Solid financial acumen with experience supporting event budgets and tracking costs.
Experience working across global teams and time zones.
Proficiency with Microsoft Office Suite and Microsoft Teams.
Experience with event registration platforms (e.g. Cvent) is a strong asset.
Exceptional attention to detail and ability to work in fast-paced environments.
Strong problem-solving skills and ability to remain calm under pressure.
High level of ownership accountability and service orientation.
Strong emotional intelligence with the ability to anticipate needs and adapt to stakeholders.
Why Recruit Action
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.
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