Program Assistant- Bilingual (English & French) Pending union classification

Job Title:Program Assistant Community Inclusion Health & Equity

Status:Regular full -Time (Union position)
Hours: 35hours per week
Schedule: Monday to Friday;9 AM to 4:30 PMwith occasional weekends as required

Grid:10
Wage:$25.95 per hour - $29.76 per hour (Starting $25.95 per hour)

Vacancies:1

Start Date: ASAP
End Date: March 31 2028

Date Posted: March 30 2026

Closing Date:Open until filled

Please note that internal applicants must apply by April 6 2026.Internal applications received after this date will not beconsidered as internal and seniority will not apply as position will remainopen until filled.

The Opportunity

The Program Assistant provides administrative coordination and operational support to the BUILD BCYukon Equity Stream an IRCC-funded intermediary initiative that builds the capacity of BIPOC-led grassroots organizations across British Columbia and Yukon.

This role supports program delivery funding distribution processes stakeholder engagement and reporting requirements. The position plays a key role in ensuring effective communication documentation and coordination across diverse partners.

KeyResponsibilities:

DUTIES AND RESPONSIBILITIES

Provide day-to-day administrative support to the BUILD BCY team to ensure program deliverables and timelines are met.

Prepare and track monthly expenses.

Organize and maintain program statistics files and resource materials.

Support coordination of microgrant processes including tracking applications agreements and payments.

Assist with onboarding processes for funded organizations including documentation and orientation materials.

Coordinate logistics for meetings training sessions and capacity-building activities (virtual and in-person).

Organize meetings including scheduling agenda preparation materials and minute-taking.

Draft and translate basic correspondence materials and communications in English and French.

Support bilingual outreach efforts to ensure accessibility and inclusion of Francophone communities.

Ensure consistency and quality of bilingual materials across program activities.

Provide clerical and administrative support including document preparation correspondence and filing.

QUALIFICATIONS

Post-secondary training in Office Administration.

Minimum 2 years of experience in an administrative or program support role preferably within the non-profit or community services sector; or an equivalent combination of education and experience.

Fluency in both English and French (spoken and written) is required.

Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Teams SharePoint).

Professional telephone manners and interpersonal skills.

Minimum 50 WPM typing speed.

Experience working in funded programs and non-profit preferred.

Ability to work independently and collaboratively in a dynamic group environment.

Strong attention to detail and ability to manage confidential information.

A Criminal Record Check is a requirement of employment.

Please note that we currently have staff on the recall an applicant on the recall list applies to this vacancy the provisionsunder Article 13.5 Recall of the Collective Agreement will applyand we will not consider internal applications from those with less seniority.

APPLICATION REQUIREMENTS:

To apply please upload yourresumeandcoverletteras separate attachments. Please note that only Word orPDF formats can be accepted. As part of the application processyou will be prompted to complete a short questionnaire. Please ensure allquestions are answered.

To view all opportunities at DIVERSEcity visit Information:

his position is based in our Surrey office and isin-person services. DIVERSEcity has implemented new safetyprocedures for in-office and in-person work to view our safety plan pleasevisit Successfulcandidates will be provided with the training and equipment to safely carry outtheir duties ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to allcandidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encouragesapplications from people of all gender identities and expressions persons withdisabilities Indigenous peoples and visible minorities. Persons withdisabilities who anticipate needing accommodations for any part of theapplication and hiring process may contact our HR department at(). Any personal information provided will be maintained inconfidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registeredcharity devoted to helping newcomers. For 40 years we have focused on providingspecialized services newcomers to find employment learn English find housingdeal with family challenges work through mental health issues and accessmedical care. DIVERSEcity is a client-centred organization committed to qualityand accountability. We value growth respect integrity and learn more about DIVERSEcity visit us at thank all applicants for their interest in thisopportunity; however only those selected for an interview will becontacted.