Educational Conferences

• Coordinates the synchronization and management of activities related to the educational conference under the direction of the Complex Joint Reconstruction (CJRC) Education Director

• Delineates tasks to administrative manager as needed and serves as the main liaison between the HSS Education Department and CJRC.

• This role will be directly responsible for the planning organization execution and all close out procedures related to conference activities.

• This position is required to be at all conference related activities (e.g welcome dinner and day of conference) to assure organization and serve as the point of contact for the Education Director and conference participants

• Responsible for problem solving and maintaining open communication channels during and before conference dates

CJRC Education specific projects

• Works hand in hand with the Education Director to develop the CJRC Education Program and assure that milestones for development are met. This will be done on a per project basis annually.
• Provides support for all Education committees and assists the Education director in the development and structure of the Education program

• Responsible for presenting concerns and challenges associated with all sub-programs that fall under the Education umbrella

• Works with other departments to ensure the CJRC Education Program meets standards goals and timelines established internally and by the institution

• Assures open communication between all invested parties.

• Responsible for developing supporting and crafting digital media presence.

• Provides project support for CJRC Clinical and Research fellows on education-oriented tasks

• Works hand in hand with Education Chair to develop chair education program and assure milestones for development are met.

• Provides support to Education Chair on all academic committees and assists the Education Chair in the development of standard operating procedures for academic and educational responsibilities.

• Continuously updates and maintains essential documents and activities for the Education Chair on the Chairs SharePoint organizational hub

• Assist in the synchronization of research activities within the CJRC as it relates to sub-programs and conferences that fall under the Education umbrella.

• Assists in data collection and recruitment processes for registry/research-specific studies

Job Qualifications

Education

Bachelors

Education Preferred

Masters

Experience Required

1 year Healthcare/Research

Experience Preferred

3 years Healthcare/Research

Education/Learning/Training Data management systems including Microsoft Office Suite Outlook and other industry specific software programs

Working Conditions

Physical Working Conditions

Sitting in a comfortable position with frequent opportunity to move about the department and traverse the hospital campus. Examples: executive management administrative and secretarial positions.

Environmental Working Conditions

Located in a comfortable indoor area. Examples: executive management and secretarial positions.

Hazards

OSHA Category 3

Tasks that involve no exposure to blood body fluids tissues or other potentially infectious materials and Category 1 tasks are not a condition of employment.

POSITION & UNIT ACCOUNTABILITIES

Educational Program Development

Supports the creation design implementation and evaluation of educational programs that support staff competency professional development and organizational goals.
Ensures that educational content aligns with evidence-based practices accreditation standards and institutional policies. Demonstrates creativity and innovation in developing engaging and effective learning materials.

Instructional and Presentation Skills
Supports Professional Development department training to the learning platform. Supports new hire orientation by delivering education for the learning management system. Delivers clear engaging and effective educational sessions using a variety of teaching methods and technologies. Tailors presentations and training strategies to meet diverse learning styles and professional backgrounds. Demonstrates confidence clarity and subject matter expertise when facilitating learning experiences.

Collaboration and Interdisciplinary Partnership
Builds strong working relationships with clinical educators managers and other departments to ensure alignment of educational initiatives. Facilitates collaboration between clinical and non-clinical teams to enhance organizational learning.
Communicates effectively with stakeholders to coordinate schedules resources and program implementation.

Data Management and Documentation
Maintains accurate records of education activities attendance and competency assessments. Maintains databases data analysis and preparation/distribution of summary reports scheduling of programs and participants utilizes learning management systems (LMS) and data analysis to track outcomes and report progress. Applies metrics and feedback to measure program effectiveness and guide continuous improvement.

Regulatory and Accreditation Knowledge
Ensures compliance with professional regulatory and accrediting body standards (e.g. Joint Commission Magnet OSHA). Collaborates with the education team to integrate regulatory requirements into staff education orientation and ongoing competency programs. Keeps current with changes in standards and best practices to maintain compliance and quality outcomes.

Communication
Communicates clearly and professionally in all interactions with staff leadership and external partners. Promotes an environment of psychological safety that encourages curiosity questions and supports onboarding for the newest members of the organization. Communicates proactively to avoid gaps in planning and education delivery.

Organizational and Project Management Skills
Manages multiple priorities at a time. Orientation planning new education initiatives simultaneously while maintaining department organization and attention to detail. Demonstrates efficiency in planning scheduling and coordinating training activities. Adapts to shifting priorities and meets deadlines in a dynamic fast-paced environment.

Budget and Invoice Management

Demonstrates accountability and accuracy in managing departmental budgets invoices and financial records. Monitors expenditures to ensure compliance with institutional policies and approved budget parameters. Reviews reconciles and processes invoices in a timely manner maintaining accurate documentation and resolving discrepancies as needed.

Collaborates with leadership to forecast financial needs control costs and identify opportunities for resource optimization. Upholds transparency integrity and stewardship in all budgetary and financial management practices.