Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Executive Assistant - Role Overview
We are seeking a highly organised proactive and detail-oriented Executive Assistant to support our clients Sales Director while overseeing the daily operations of the groups real estate branches.
Key Responsibilities
Executive & Personal Support
Act as the primary point of contact for the Sales Director
Manage calendar appointments travel arrangements and communications
Prepare reports presentations and briefing documents
Handle confidential information with discretion
Team Leadership
Lead and manage the team of branch assistants across 7 locations
Recruit onboard and train new assistants
Set performance standards and monitor team productivity
Provide ongoing coaching support and performance evaluations
Operations Management
Monitor daily operations of the groups real estate branches
Ensure consistent processes branding and service standards
Identify inefficiencies and implement improvements
Coordinate between branches to ensure alignment and collaboration
Data Control & Reporting
Monitor and maintain accurate data across CRM systems and internal tools
Track sales performance leads and conversion metrics
Prepare regular performance reports for the Sales Director
Ensure data integrity and compliance with company standards
Branch Efficiency & Performance
Analyse the operational and sales performance of each branch
Implement strategies to improve efficiency and profitability
Monitor KPIs and ensure targets are met
Troubleshoot operational issues quickly and effectively
Budget Responsibility
Oversee budgets for the group branches together with the Sales Director
Monitor expenses and optimize cost efficiency
Assist in financial planning and forecasting
Ensure adherence to budget guidelines
Communication & Coordination
Act as liaison between Sales Director agents team assistants and other departments
Ensure clear and consistent internal communication
Support company-wide initiatives and projects
Package
Contracted -2600 net
Required Skills:
This role combines executive support team leadership and operational management acting as the Sales Directors right hand and ensuring efficiency consistency and performance across the group locations. You will need to be fluent in English and Spanish with other languages a plus.
