Executive & Personal Assistant to the CEO | PH | Ortigas

• Smart and business-literate. You understand how businesses actually work commercial drivers operational tradeoffs and what "good" looks like. You can read a contract a P&L or a pitch deck and get the gist.
  
• High EQ. You read people rooms and situations accurately. You know when to push when to hold back when to protect the CEOs time and when to let something through.
  
• Fast and decisive. You move quickly without sacrificing quality. Youd rather ship a clean 90% in an hour than a perfect 100% in a week.
  
• Executive-grade communicator. Your written and spoken English is excellent crisp professional and adaptable to any audience from a C-suite client to a plumber.
  
• Judgment over process. You know the difference between a detail that matters and noise. You summarise. You dont forward every email and hope the CEO figures it out.
  
• Internationally exposed. Youve worked in or with multinational environments are comfortable across cultures and time zones and can hold your own with Australian European or American executives. Overseas work or study experience is a strong plus.
  
• Discreet. You handle sensitive personal and business information like its your own.
  
• Self-directed. You dont need to be managed. You take a brief clarify once and come back with it done.
  

• Manage the CEOs calendar inbox and priorities with sharp judgment on what matters and what doesnt
  
• Prepare format and chase down documents briefs and decks for internal and external meetings
  
• Coordinate across senior leadership and hold them accountable to deliverables on the CEOs behalf
  
• Take meeting minutes track action items and close the loop so things actually get done not just noted
  
• Handle confidential correspondence contracts and communications with complete discretion
  

• Plan and book international and domestic travel (flights accommodation transfers visas) including complex multi-stop itineraries for the CEO and his family
  
• Manage personal appointments household coordination family logistics and lifestyle arrangements
  
• Handle personal errands bookings subscriptions and renewals end-to-end
  
• Coordinate gifts events and social engagements with taste and attention to detail
  

• Act as the first point of contact for the CEOs inbox - filter triage draft responses and escalate only what truly needs his attention
  
• Liaise with clients partners lawyers accountants suppliers and internal teams across PH AU and SA time zones
  
• Research benchmark and summarise - deliver concise decision-ready briefs not data dumps
  
• Support project tracking across Staff Domains active initiatives and flag risks before they become issues
  

Requirements

• 5 years as an Executive Assistant Chief of Staff or senior support role to a C-suite executive or business owner
  
• Experience supporting executives in multinational or cross-border businesses
  
• Excellent written and spoken English
  
• Strong command of Microsoft 365 (Outlook Teams Word Excel PowerPoint) and comfort picking up new tools quickly (HubSpot Zoho project management platforms)
  
• Travel planning experience including international itineraries
  
• Bachelors degree or equivalent professional experience
  
• Based in Metro Manila with flexibility to work across PH AU and SA business hours when needed
  

• Experience working directly with founders or CEOs (not just supporting middle management)
  
• Background in BPO staffing professional services or high-growth businesses
  
• Experience managing household staff family logistics or personal affairs for an executive
  
• Exposure to legal financial or commercial documentation (leases contracts NDAs)
  

Benefits

• Full-time role based in our Ortigas HQ - work side-by-side with our executive leadership team.
  
• Be part of a fast-growing company where your role directly impacts the organizations success.
  
• HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party Family Day Team Building and more!