Executive Assistant | AU | WFH

• Manages and triages inbox communications drafts responses from bullet-point instructions and follows up on outstanding items.
  
• Prepares formats and maintains version control of proposals fee letters reports and contracts across Word and PDF.
  
• Coordinates and manages the Directors calendar scheduling meetings with clients consultants and internal teams across AEST.
  
• Maintains and updates CRM (Asana) and contact trackers logs follow-ups and flags inactive or stale relationships.
  
• Prepares meeting agendas takes clear notes and distributes action items to keep everyone aligned.
  
• Supports business development administration by keeping records organized and up to date.
  
• Assists with ad hoc tasks including research data entry supplier coordination and light financial administration as needed.
  

Requirements

• Have a minimum of 3 years of Executive Assistant or senior administrative experience ideally supporting a Director or Principal within professional services.
  
• Demonstrate excellent written English with the ability to draft correspondence on behalf of the Director.
  
• Possess strong proficiency in MS Office tools including Word Excel Outlook and PDF software.
  
• Be proactive and highly organized with the ability to manage multiple tasks independently while identifying opportunities to provide additional support.
  
• Have experience in construction engineering or consulting industries which is advantageous but not required.
  

Benefits

Why Youll Love Working Here

• HMO Dental and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday Vacation Medical and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party Family Day Team Building and more!